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The Latest Merger Update

October 20th, 2010

The Lewis & Clark Library System was the site for the October 13th merger planning meeting. The subcommittees met in the morning and made significant progress that was reported to the entire group during the afternoon meeting which consisted of reports on member concerns, the northern merger process, review of fiscal data, and discussion on outside expertise. The subcommittees then reported on their meetings.

The Strategic Plan subcommittee is sending out a survey to gather information that will be used in the decision making and in the creation of a strategic plan for the new system. We shall be forwarding the link to the survey to you this week. I encourage everyone to respond to the survey and to have other library staff and trustees also respond.

The Legal, Governance & Membership subcommittee reviewed a memo from Anne Craig, Director of the Illinois State Library, that gave a timeline of deadline dates for the merger process. These dates were added to our timeline. The first is that a binding resolution to merge must be passed by the Boards of the Systems by Feb. 1. The committee drafted a resolution that was adopted by the panel and will be taken back to each of the system boards for action.

The Resource Sharing subcommittee reported on their discussions and presented a proposal from the LLSAP managers that affirmed that LLSAP funds would be kept for the specific use of the current LLSAP structures and that the governance of the individual LLSAPs would remain the same until the LLSAPs have a joint platform. This was voted on and passed by the panel.

The Delivery subcommittee has some amazing maps showing the frequency of delivery. They are looking at where delivery hubs could be located and are continuing to work with the drivers and delivery supervisors in their work.

The next meeting will be held on Wednesday, November 10th. The subcommittees will convene in the morning at the RPLS headquarters (10:30) and the entire panel will meet at the Decatur Public Library at 1:30 pm. This is an open meeting and any member librarians, staff or trustees are invited to attend.

Beverly J. Obert, Executive Director

Rolling Prairie Library System
A Library for Librarians
Helping Libraries Serve Illinois Citizens

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