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Agenda for the Southern Systems Planning Panel Meeting 12.2.2010

November 24th, 2010

Southern System Planning
Thursday, December 2, 2010

Lincoln Trail Libraries System
1704 West Interstate Drive, Champaign, IL
Phone  217-352-0047

10:30 AM – 4:30 PM

Meeting Purpose
The purpose of this meeting is to further the work of the panel toward the Goal/Outcome as approved by the individual system boards.

Desired Outcomes of Planning Meeting
By the end of the meeting
Approved minutes of last meeting
Understand concerns and questions of members
Reports from the subcommittees

Strategic Plan

Endorse the mission, vision, and values for the new organization for distribution to the each system for member input and board action.

Legal, Governance and Membership

Endorse for distribution Board composition and selection process for distribution to the each system for member input and board action.

Delivery

Resource Sharing

Review a draft plan for Resource Sharing

Review the Timeline
A list of outcomes Items for the January Meeting

Agenda
Topic Process Who Time
Subcommittee Meetings & Tour

@ Lincoln Trail

2 hours

10:30 AM

Lunch and Meeting @ Lincoln Trail 1 hour

12:30 PM

Start Ups:

Welcome

Purpose

Desired outcome

Agenda/Additions?

Approve Minutes of November     10th Meeting

Affirm changes to planning document

Present

Check for agreement

Panel

F:Jan

R: Leslie

15 minutes

(1:30 pm)

Report on Issues/concerns  from Members Report

Q & A

Next Steps

Panel

F:Bev

R: Ellen

15 minutes

(1:45 pm)

Mission, Vision and Values Present Draft

Revise

Panel

F: Leslie

R: Jan

20 minutes

(2:00 pm)

New board structure and tasks Present Draft

Revise

Panel

F: Ellen

R: Bev

25 minutes

(2:20 pm)

Public Comment on: Mission, vision and values; New board structure and tasks Comments

Q & A

Panel

F: Leslie

R: Bev

Audience

20 minutes

(2:45 pm)

Break 15 minutes

(3:00 pm)

Report from committees
Resource sharing Draft Plan

Q & A

Next Steps

Panel

R: Ellen

15 minutes

(3:15 pm)

Delivery Report

Q & A

Next Steps

Panel

R: Leslie

15 minutes

(3:30 pm)

Strategic Plan Mission Vision Values – Agree, and send to individual system boards for concurrence

Report on other tasks

Q & A

Next Steps

Panel

R: Jan

10 minutes

(3:45 pm)

Legal, Governance & Membership Board Structure – Agree, and send to system Boards for review and posting to membership

Report on other tasks

Q & A

Next Steps

Panel

R: Bev

10 minutes

(3:55 pm)

Public Comment on: Committee reports Comments

Q & A

Panel

F: Leslie

R: Jan

10 minutes

(4:05 pm)

Review of Key Milestones Are we on track?

What might we adjust?

Agreement

Panel

F: Bev

R: Ellen

5 minutes

(4:15 pm)

Desired outcomes for next meeting List items

Clarify

Agreement

Panel

F: Ellen

R: Jan

5 minutes

(4:20 pm)

Meeting and Facilitation Review Plus/Delta Panel members 5 minutes

(4:25 pm)

(PDF) version.

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