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Planning Panel Agenda for 2.10.2011

February 8th, 2011

Southern System Planning

Thursday, February 10, 2011

Knights of Columbus Hall

1501 West Fayette Avenue
Effingham, IL 62401-1972
(217) 342-6565

10:00 AM – 4:30 PM

Meeting Purpose

The purpose of this meeting is to further the work of the panel toward the
Goal/Outcome as approved by the individual system boards.

Desired Outcomes of Planning Meeting — By the end of the meeting:

  1. Review and approved minutes of December meeting,
  2. Received comments and questions from the members.
  3. Update on the status of the Due Diligence work.
  4. Received, revised and accepted the following documents for consideration by the local system boards
    • Transition Board Make-up
    • Intergovernmental Agreement
    • By-Laws of the new organization
    • Strategic Plan
    • Resource Sharing Plan
    • Membership Criteria
  5. Considered reports from the subcommittees
    • Strategic Plan
    • Legal, Governance and Membership
    • Delivery
    • Resource Sharing
  6. Agree on a strategy for the February 25 & 26, 2011 meeting.

Agenda February 10, 2011

Topic Process Who Time
Subcommittee Meetings     2 hours

10:00 am

Lunch on Site     30 min.

12:00 pm

Start Ups:

Welcome

Purpose

Desired outcome

Agenda/Additions?

Review

Check for agreement

Panel

F: Bev

R: Leslie

5 min.

 

(12:30 pm)

Minutes of December 2, 2010 Meeting Approve (PP Doc. 2.10.11 A)

Motion / Vote

Panel

F:Bev

R: Leslie

5 min

(12:35 pm)

Panel members comments from members Report from Panel & Cooperation Today
Comments (PP Doc. 2.10.11 B) (PDF)

Q & A

Next Steps

Panel

F: Bev

R: Leslie

10 min.

(12:40 pm)

Status of Due Diligence Report from System Fiscal Officers

Comments

Questions

Next Steps

Fiscal Officers

Panel

F: Jan

R: Bev

10 minutes

(12:50 pm)

Transition Board Make-Up

(PP Doc 2.10.11 C) (PDF)

Review

Questions

Revise

Action to be taken during committee reports in order to allow for Public
Comment

LGM Present

Panel

F: Leslie

R: Jan

20 minutes

(1:00 pm)

Intergovernmental Agreement v.2.1

(PP Doc
2.10.11 D) (PDF)

Review

Questions

Revise

Action to be taken during committee reports in order to allow for Public
Comment

By-Laws of New Organization v 4.1

(PP Doc
2.10.11 E) (PDF)

Review

Questions

Revise

Action to be taken during committee reports in order to allow for Public
Comment

System Membership Criteria v5

(PP Doc
2.10.11 F) (PDF)

Review

Questions

Revise

Action to be taken during committee reports in order to allow for Public
Comment

LGM Present

Panel

F: Jan

R: Ellen

20 minutes

(1:20 pm)

Strategic Plan

(PP Doc 2.10.11 G) (PDF)

Review

Questions

Revise

Action to be taken during committee reports in order to allow for Public
Comment

Planning Comm.

Panel

F: Ellen

R: Bev

20 minutes

(1:40 pm)

Resource Sharing Plan v 4

(PP Doc 2.10.11
H) (PDF)

Review

Revise

Action to be taken during committee reports in order to allow for Public
Comment

RS Comm.

Panel

F: Bev

R: Leslie

20 minutes

(2:00 pm)

Break

15 min.

(2:20 pm)

Name of New Organization Review Considerations developed by System
Directors

Review/eliminate options

Agree to next steps to determine name at 2.25-26 mtg

Panel

F: Ellen

R: Bev

15 min.

(2:35)

 

Public Comment   Audience

Panel

F: Leslie

R: Bev

15 minutes

2:50 pm)

Report from Subcommittees

Legal, Governance & Membership

o Transition Board Make – Up

o Intergovernmental Agreement v2.1

o By-Laws of the New Organization 4.1

o Membership Criteria v 5

Action Items – Motion; Discussion Vote (PP
Docs 2.10.11 C-F)

Report

Q & A

Next Steps

Panel

R: Bev

20 minutes

(3:05 pm)

Delivery Report

Q & A

Next Steps

Panel

R: Leslie

20 minutes

(3:25 pm)

Resource Sharing

Resource
Sharing Plan v 4

Action Items – Motion;
Discussion Vote (PP Docs 2.10.11 H)

Report

Q & A

Next Steps

Panel

R: Ellen

10 minutes

(3:45 pm)

Strategic Planning

Strategic Plan

Action Items – Motion; Discussion Vote (PP
Docs 2.10.11 G)

Report

Q & A

Next Steps

Panel

R: Jan

10 minutes

(3:55)

Public Comment on Committee reports Comments

Q & A

Panel

F: Jan

R: Ellen

Audience

10 minutes

(4:05pm)

Agenda items for next meeting List items

Clarify

Agreement

Panel

F: Jan

R: Bev

15 minutes

(4:20 pm)

Meeting and Facilitation Review Plus/Delta   5 minutes

(4:25m)

Agenda in PDF format.

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