The Illinois Heartland Library System Transition Board Agenda for 06.30.2011 has been posted.

PDF Version of IHLS Board Agenda for 06.30.2011

Illinois Heartland Library System
Transition Board of Directors
June 30, 2011; 6 pm
Hilton Garden Inn; Effingham Illinois

AGENDA
1. Call to Order
2. Roll Call – Recording Secretary
3. Public Comments
If a member of the audience desires to speak to the Board, sign in and give to a System Staff member. When making a comment, please state your name, affiliation and nature of your business. Please limit your time to 3 minutes.
4. Minutes
June 9, 2011 Meeting
June 15, 2011 Meeting
5. Financial Report
Cash statements all funds and all accounts as of 5.31.2011.
6. President’s Report
7. Staff Report
Property Insurance — Mike Szymkoksi
8. Committee Reports
Facilities Location Committee — Dick Helton
Personnel Committee – Nina Wunderlich
Deferred Compensation Plans
Resolution No: TBR 2011 – 33 revised
Personnel Code
Document No: TBD 2011 – 37
Resolution No: 2011 – 40
Application Review Committee – Karen Bounds
Position Classification
Resolution No: TBR 2011 – 41
IHLS Staffing
Document No: TBD 2011 – 38
9. ISL Report – Greg McCormick; Lawren Tucker
10. Unfinished Business
a. RFB – Medical Insurance (Vision)
Resolution No: TBR 2011 — 42
b. Logo
Document No: TBD 2011 – 39
c. Budget Revision
Document No: TBD 2011 – 40
Resolution No: TBR 2-11- 43
11. New Business
a. LIMRICC
Resolution No: TBR 2011 – 44
b. Prevailing Wage
Resolution No: TBR 2011 – 45
Items related to starting IHLS.
12. Public Comments
If a member of the audience desires to speak to the Board, sign in and give to a System Staff member. When making a comment, please state your name, affiliation and nature of your business. Please limit your time to 3 minutes.
13. Announcements

The Illinois Heartland Library System Transition Board strives to ensure that its meetings are accessible to
individuals with disabilities. If you are an individual with a disability and require assistance to observe or participate in
this meeting, please contact any of the current Library Systems at least 48 hours prior to the start of the meeting with
your specific request.

Illinois Heartland Library System Transition Board

Applications Review Committee

June 30, 2011  5:00 p.m.

Hilton Garden Inn, Effingham IL

1. Call Meeting to Order—Karen Bounds
2. Review Offers Made to Internal Staff
3. Executive Session—Personnel issues related to employment
4. Review Position Classifications
5. Adjournment

The Illinois Youth Recreation Corps is a grant program to help not-for-profit entities and units of local government (including all types of libraries) employ 16-19 year-olds for up to 60 days this summer.

Grants will fund wages for jobs that provide recreational opportunities in areas including (but not limited to) physical activity, arts, and learning.

Participating employers must provide suitable facilities, materials, and management staff.  16-19 year olds are eligible to work through the end of August at the rate of $8.50/hour.

For questions, contact the Grant Management staff of the Illinois Department of Natural Resources at 217-782-7481 or e-mail dnr.grants@illinois.gov.  Do not contact the Illinois State Library.

Organizations seeking a grant must complete and submit the application (IYRC2011EApplication.pdf) by 5pm on Thursday, June 30th.

Sixty-five Illinois public libraries have each been chosen to receive almost $4,000 worth of equipment, hardware and software to help businesses and entrepreneurs in their communities create new economic growth opportunities.  The “Business and Libraries: Working Together” technology packages are the result of a $300,000 grant to the State Library from the U.S. Small Business Administration (SBA).   Items provided to libraries include a laptop computer with Microsoft Office Suite; projector; screen; DVD player; camcorder with tripod; 2 audio headsets with microphones; DVDs for OSHA required training in both English and Spanish; Business Plan Pro, Sales and Marketing Pro, and Adobe Acrobat software; Acrobat training materials; jump drives; and books on starting and growing business. Participants were selected on the basis of the local unemployment rate, poverty level, proximity to a Small Business Development Center (SBDC), SCORE or other business organization, and statewide geographic distribution.
The sixty-five libraries receiving packages are:

Acorn Public Library District, Oak Forest
Alpha Park Public Library, Bartonvile
Bellwood Public Library
Bensenville Community Public Library District
Berwyn Public Library
Bloomington Public Library
Bradley Public Library District
Brookfield Public Library
Cahokia Public Library District
Cairo Public Library
Charleston Carnegie Public Library
Chatsworth Township Library
Cherry Valley Public Library District
Chicago Public Library-West Englewood Branch
Cortland Community Library
Crystal Lake Public Library
Decatur Public Library
Du Quoin Public Library
Earlville Library District
Eldorado Memorial Public Library
Elmwood Park Public Library
Evans Public Library, Vandalia
Evergreen Park Public Library
Farmington Area  Library District
Flagg-Rochelle Public Library District, Rochelle
Fondulac District Library, East Peoria
Frank Bertetti Benld Public Library
Gail Borden Public Library District, Elgin
Galesburg Public Library
Gilman-Danforth District Library
Grande Prairie Public Library, Hazel Crest
Greater West Central PLD-Augusta Branch
Harold Washington Library Center, Chicago Public Library
Harrisburg Public Library District
Harvard Diggins Public Library
Hillsboro Public Library
Joliet Public Library
LaSalle Public Library
Lillie M. Evans Library District, Princeville
Manteno Public Library District
Marion Carnegie Library
Marshall Public Library
Mascoutah Public Library
Maywood Public Library District
Moline Public Library
Morton Public Library District
Mount Carroll Township Public Library
Newman Regional Library District
Niles Public Library District
North Suburban Library District, Loves Park
Paris Carnegie Public Library
Paxton Carnegie Library
Peoria Public Library
Reddick Public Library District
Sallie Logan Public Library, Murphysboro
Schaumburg Township District Library
St. Charles Public Library District
Sulzer Regional Library, Chicago
Sycamore Public Library
Talcott Free Library, Rockton
Towanda District Library
West Chicago Public Library District
West Frankfort Public Library
Westville Public Library District
Wilmington Public Library District

Illinois Heartland Library System

Transition Board of Directors

June 15, 2011; 7 pm

Helen Mathis Public Library; Effingham Illinois

AGENDA

1. Call to Order
2. Roll Call – Recording Secretary
3. Public Comments – If a member of the audience desires to speak to the Board, sign in and give to a System Staff member.  When making a comment, please state your name, affiliation and nature of your business. Please limit your time to 3 minutes.
4. Minutes June 9, 2011 Meeting
5. Committee Reports
6. Application Review Committee  – Karen Bounds Staffing for IHLS beginning July 1, 2011Executive Session – Personnel issues related to employment, salaries and benefits.
7. Document No TBD 2011 – 35
8. Resolution No: TBR 2011 – 38
9. ISL Report – Greg McCormick; Lawren Tucker
10. Unfinished Business a. RFB – Medical Insurance — Bid responses
11. Document No TBD 2011 — 36
12. Resolution No: TBR 2011 – 39
13. Public Comment
14. New Business
15. Announcements – Next Meeting:  June 30, 2011, Hilton Garden Inn, Effingham, IL 6 PM

IHLS Board Orientation

Helen Matthes Library

100 East Market Avenue

Effingham, IL 62401

Wednesday, June 15, 20115:00 PM

1. Call to Order
2. Welcome—Tom  Turner
3. The System and the Illinois State Library—Greg McCormick
4. Roles and Responsibilities of the Board of Directors and the System Director— Jan Ison
5. Background: How we came to this point!—Leslie Bednar
6. Bylaws, Policies and Resolutions— Bev Obert
7. Search Committee – Tom Turner and Ellen Popit
8. Finance and Budget Presentation—Diane Steele
9. Strategic Plan and Annual Plan—Val Green
10. Q & A
11. Interest forms and Biographical Information—Ellen Popit
12. First meeting of the IHLS Board of Directors
13. Pictures

ILLINOIS HEARTLAND LIBRARY SYSTEM TRANSITION BOARD
Applications Review Committee
June 15, 2011; 3:30 – 5:00 pm
Helen Mathis Public Library, Effingham, Illinois

1. Call Meeting to Order – Karen Bounds
2. Review the Transition Board Actions regarding offering positions
3. Positions to be considered for offers
4. Executive Session – Personnel issues related to employment
5. Action related to Personnel
6. Adjournment

Agenda June 9, 2011

The Agenda for the June 9, 2011 meeting of the Illinois Heartland Library System Transition Board.

June 9, 2011 Agenda in PDF format

June 9, 2011 Documents in PDF format [Due to the file size it is posted on IHLS.]

The Illinois Heartland Library System Transition Board strives to ensure that its meetings are accessible to individuals with disabilities. If you are an individual with a disability and require assistance to observe or participate in this meeting, please contact any of the current Library Systems at least 48 hours prior to the start of the meeting with your specific request.

Illinois Heartland Library System

Transition Board of Directors

May 26, 2011; 6 pm

Hilton Garden Inn; Effingham Illinois

AGENDA

1.   Call to Order

2.   Roll Call – Recording Secretary

3.   Public Comments

      If a member of the audience desires to speak to the Board, sign in and give to a System Staff member. When making a comment, please state your name, affiliation and nature of your business.

Please limit your time to 3 minutes.

4.   Minutes

      May 26, 2011 Meeting

5.   Financial Report

      Cash statements all funds and all accounts.

6.   President’s Report

7.   Staff Report

8.   Committee Reports

       Facilities Location Committee — Dick Helton

       Personnel Committee – Nina Wunderlich
       Illinois Heartland Library System ServiceCredit & Sick Leave Carry Over
       Resolution No: TBR 2011 – 25 rev (Tabled Resolution)
       IHLS Pay Period
       Resolution No: 2011 – 32
       Deferred Compensation Plans
       Resolution No: 2011 – 33
       Exempt and Non-Exempt rates of pay for 40-hour work week
       Resolution No: 2011 – 34

       Nominating Committee – Janet Hasten reporting
       Resolution No: 2011 –35

       Application Review Committee
       Position Descriptions
       Document no: TBD 2011 – 29
       Resolution No: TBR 2011 – 36

Executive Committee – Tom Turner
       Illinois Heartland Library System Staffing
       Resolution No: TBR 2011-26 (Tabled Resolution)
       Illinois Heartland Library System Annual Plan and Budget
       Document No: TBD 2011 – 30
       Resolution No: TBR 2011 – 37

9. ISL Report – Greg McCormick; Lawren Tucker

10. Unfinished Business
       a. RFB – Medical Insurance
           Update on the Bidding Process
       b. RFB – Property Insurance
           Document No: TBR 2011 – 31
       c. Logo
          Document No: TBD 2011 – 32
          Resolution No: TBR 2011 – 38
       d. LLSAP Issues TBD 2011 – 33
       e. IMRF Rate
           Document No TBR 2011 – 34

11. New Business
       a. Interim Executive Director
           Executive Session – Personnel issues related to employment, salaries and benefits.
        b. Bank Accounts
        c. Check Signing

        d. Special Board Meeting

12. Announcements
Next Meeting: June 30, 2011, Hilton Garden Inn, Effingham, IL 6 PM
Orientation: June 15, 2011, Helen Mathis Public Library Effingham, IL

LEGAL NOTICE
ILLINOIS HEARTLAND LIBRARY SYSTEM
INVITATION TO BID
PROPERTY, CASUALTY AND LIABILITY INSURANCE

Sealed bids will be accepted by the Illinois Heartland Library System for various property, casualty and liability insurance coverage for the coverage period July 1, 2011 through June 30, 2012. The coverage shall become effective July 1, 2011.

We invite bids to be submitted to the following address: Illinois Heartland Library System, c/o Rolling Prairie Library System, 345 W. Eldorado St., Decatur,Illinois, 62522-2114. Bids shall be clearly marked on the outside “Sealed Bid-Insurance”.

We will accept bids until Friday, June 24, 2011 at 2:00 p.m. CST when they will be publicly opened and read aloud.

Bid documents, information and answers to questions may be obtained by contacting:

Michael J. Szymkoski
Rolling Prairie Library System
345 W. Eldorado St.
Decatur, IL 62522-2114
217-429-2586
E-mail: mikes@rpls.ws

The deadline for submitting questions is Thursday, June 23, 2011 at 4:00 p.m. CST.

The Illinois Heartland Library System
Application Review Committee

Conference Call Meeting

June 7, 2011 1:00 p.m.

Conference call in Number 1-800-444-2801 Pin number 3892694

be Connect Room: URL:http://wjil3.acrobat.com/r13898509/

1. Call Meeting to Order –
2. Continue the Review of Job Descriptions
3. Executive Session – Personnel issues related to employment
4. Adjournment