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Posts Tagged ‘Agenda’

IHLS Nominating Committee Agenda for Meeting on 05.06.2011

May 4th, 2011 Comments off

Nominating Committee Agenda:

 Date: Friday, May 06, 2011, 10:00 a.m.

Location: Phone Conference

Dial-in Number:                1-605-475-6350

Participant Access Code:  62901

Visitors welcome.

1) Call to order

2) Discuss and resolve any issues that arose with proposed slate or election process. Add or delete candidates as needed to comply with geographic balance or legal by-laws.

3) Vote to approve final agenda

4) Adjourn

IHLS Search Committee Meeting Agenda for 05.03.2011 Posted

May 3rd, 2011 Comments off

Illinois Heartland Library System Search Committee Tuesday, May 3, 2011 7 PM.

Agenda

  1. Call meeting to order
  2. Minutes of the Previous Meeting
  3. Update from conversation with Greg McCormick
  4. Review Search Firm Responses
  5. Agree on Next Steps.

IHLS Nominating Committee Meeting 04.28.2011

April 27th, 2011 Comments off

The Nominating Committee for the Illinois Heartland Library System has posted its Agenda for the 04.28.2011, 2pm conference call Meeting (PDF).

Planning Panel Agenda for 2.10.2011

February 8th, 2011 Comments off

Southern System Planning

Thursday, February 10, 2011

Knights of Columbus Hall

1501 West Fayette Avenue
Effingham, IL 62401-1972
(217) 342-6565

10:00 AM – 4:30 PM

Meeting Purpose

The purpose of this meeting is to further the work of the panel toward the
Goal/Outcome as approved by the individual system boards.

Desired Outcomes of Planning Meeting — By the end of the meeting:

  1. Review and approved minutes of December meeting,
  2. Received comments and questions from the members.
  3. Update on the status of the Due Diligence work.
  4. Received, revised and accepted the following documents for consideration by the local system boards
    • Transition Board Make-up
    • Intergovernmental Agreement
    • By-Laws of the new organization
    • Strategic Plan
    • Resource Sharing Plan
    • Membership Criteria
  5. Considered reports from the subcommittees
    • Strategic Plan
    • Legal, Governance and Membership
    • Delivery
    • Resource Sharing
  6. Agree on a strategy for the February 25 & 26, 2011 meeting.

Agenda February 10, 2011

Topic Process Who Time
Subcommittee Meetings     2 hours

10:00 am

Lunch on Site     30 min.

12:00 pm

Start Ups:

Welcome

Purpose

Desired outcome

Agenda/Additions?

Review

Check for agreement

Panel

F: Bev

R: Leslie

5 min.

 

(12:30 pm)

Minutes of December 2, 2010 Meeting Approve (PP Doc. 2.10.11 A)

Motion / Vote

Panel

F:Bev

R: Leslie

5 min

(12:35 pm)

Panel members comments from members Report from Panel & Cooperation Today
Comments (PP Doc. 2.10.11 B) (PDF)

Q & A

Next Steps

Panel

F: Bev

R: Leslie

10 min.

(12:40 pm)

Status of Due Diligence Report from System Fiscal Officers

Comments

Questions

Next Steps

Fiscal Officers

Panel

F: Jan

R: Bev

10 minutes

(12:50 pm)

Transition Board Make-Up

(PP Doc 2.10.11 C) (PDF)

Review

Questions

Revise

Action to be taken during committee reports in order to allow for Public
Comment

LGM Present

Panel

F: Leslie

R: Jan

20 minutes

(1:00 pm)

Intergovernmental Agreement v.2.1

(PP Doc
2.10.11 D) (PDF)

Review

Questions

Revise

Action to be taken during committee reports in order to allow for Public
Comment

By-Laws of New Organization v 4.1

(PP Doc
2.10.11 E) (PDF)

Review

Questions

Revise

Action to be taken during committee reports in order to allow for Public
Comment

System Membership Criteria v5

(PP Doc
2.10.11 F) (PDF)

Review

Questions

Revise

Action to be taken during committee reports in order to allow for Public
Comment

LGM Present

Panel

F: Jan

R: Ellen

20 minutes

(1:20 pm)

Strategic Plan

(PP Doc 2.10.11 G) (PDF)

Review

Questions

Revise

Action to be taken during committee reports in order to allow for Public
Comment

Planning Comm.

Panel

F: Ellen

R: Bev

20 minutes

(1:40 pm)

Resource Sharing Plan v 4

(PP Doc 2.10.11
H) (PDF)

Review

Revise

Action to be taken during committee reports in order to allow for Public
Comment

RS Comm.

Panel

F: Bev

R: Leslie

20 minutes

(2:00 pm)

Break

15 min.

(2:20 pm)

Name of New Organization Review Considerations developed by System
Directors

Review/eliminate options

Agree to next steps to determine name at 2.25-26 mtg

Panel

F: Ellen

R: Bev

15 min.

(2:35)

 

Public Comment   Audience

Panel

F: Leslie

R: Bev

15 minutes

2:50 pm)

Report from Subcommittees

Legal, Governance & Membership

o Transition Board Make – Up

o Intergovernmental Agreement v2.1

o By-Laws of the New Organization 4.1

o Membership Criteria v 5

Action Items – Motion; Discussion Vote (PP
Docs 2.10.11 C-F)

Report

Q & A

Next Steps

Panel

R: Bev

20 minutes

(3:05 pm)

Delivery Report

Q & A

Next Steps

Panel

R: Leslie

20 minutes

(3:25 pm)

Resource Sharing

Resource
Sharing Plan v 4

Action Items – Motion;
Discussion Vote (PP Docs 2.10.11 H)

Report

Q & A

Next Steps

Panel

R: Ellen

10 minutes

(3:45 pm)

Strategic Planning

Strategic Plan

Action Items – Motion; Discussion Vote (PP
Docs 2.10.11 G)

Report

Q & A

Next Steps

Panel

R: Jan

10 minutes

(3:55)

Public Comment on Committee reports Comments

Q & A

Panel

F: Jan

R: Ellen

Audience

10 minutes

(4:05pm)

Agenda items for next meeting List items

Clarify

Agreement

Panel

F: Jan

R: Bev

15 minutes

(4:20 pm)

Meeting and Facilitation Review Plus/Delta   5 minutes

(4:25m)

Agenda in PDF format.

Delivery Committee Meeting Agenda 1.21.2011

January 20th, 2011 Comments off

Joint Delivery Working Group/Committee Meeting
Southern Systems Group
Friday, January 21, 2011
Helen Matthes Library, Luttrell Room
100 East Market Avenue
Effingham, IL
10:00 a.m. – 3:00 p.m.
AGENDA

Participants: Marian Albers, Faith Jones (SHLS)
Dick Helton, Chris Jenkins (RPLS)
Allen Lanham, Bob Towner (LTLS)
Ron Coleman, Brook Weber (LCLS)
Recorder: Doris McKay (RPLS)
Coordinator: Leslie Bednar (LCLS)
I Welcome
II Introductions
III Impact of community delivery on the delivery system
IV Impact of the newly recommended volume rates, geography and LLSAP on delivery
V Number of drivers currently working at each system and whether they are full- or part-time
VI Number of stops per day (currently)
VII Estimate of possible staffing needs with suggested changes
VIII Delivery to border libraries and other anomalies
IX Public comment

PDF version

Agenda for the Southern Systems Planning Panel Meeting 12.2.2010

November 24th, 2010 Comments off

Southern System Planning
Thursday, December 2, 2010

Lincoln Trail Libraries System
1704 West Interstate Drive, Champaign, IL
Phone  217-352-0047

10:30 AM – 4:30 PM

Meeting Purpose
The purpose of this meeting is to further the work of the panel toward the Goal/Outcome as approved by the individual system boards.

Desired Outcomes of Planning Meeting
By the end of the meeting
Approved minutes of last meeting
Understand concerns and questions of members
Reports from the subcommittees

Strategic Plan

Endorse the mission, vision, and values for the new organization for distribution to the each system for member input and board action.

Legal, Governance and Membership

Endorse for distribution Board composition and selection process for distribution to the each system for member input and board action.

Delivery

Resource Sharing

Review a draft plan for Resource Sharing

Review the Timeline
A list of outcomes Items for the January Meeting

Agenda
Topic Process Who Time
Subcommittee Meetings & Tour

@ Lincoln Trail

2 hours

10:30 AM

Lunch and Meeting @ Lincoln Trail 1 hour

12:30 PM

Start Ups:

Welcome

Purpose

Desired outcome

Agenda/Additions?

Approve Minutes of November     10th Meeting

Affirm changes to planning document

Present

Check for agreement

Panel

F:Jan

R: Leslie

15 minutes

(1:30 pm)

Report on Issues/concerns  from Members Report

Q & A

Next Steps

Panel

F:Bev

R: Ellen

15 minutes

(1:45 pm)

Mission, Vision and Values Present Draft

Revise

Panel

F: Leslie

R: Jan

20 minutes

(2:00 pm)

New board structure and tasks Present Draft

Revise

Panel

F: Ellen

R: Bev

25 minutes

(2:20 pm)

Public Comment on: Mission, vision and values; New board structure and tasks Comments

Q & A

Panel

F: Leslie

R: Bev

Audience

20 minutes

(2:45 pm)

Break 15 minutes

(3:00 pm)

Report from committees
Resource sharing Draft Plan

Q & A

Next Steps

Panel

R: Ellen

15 minutes

(3:15 pm)

Delivery Report

Q & A

Next Steps

Panel

R: Leslie

15 minutes

(3:30 pm)

Strategic Plan Mission Vision Values – Agree, and send to individual system boards for concurrence

Report on other tasks

Q & A

Next Steps

Panel

R: Jan

10 minutes

(3:45 pm)

Legal, Governance & Membership Board Structure – Agree, and send to system Boards for review and posting to membership

Report on other tasks

Q & A

Next Steps

Panel

R: Bev

10 minutes

(3:55 pm)

Public Comment on: Committee reports Comments

Q & A

Panel

F: Leslie

R: Jan

10 minutes

(4:05 pm)

Review of Key Milestones Are we on track?

What might we adjust?

Agreement

Panel

F: Bev

R: Ellen

5 minutes

(4:15 pm)

Desired outcomes for next meeting List items

Clarify

Agreement

Panel

F: Ellen

R: Jan

5 minutes

(4:20 pm)

Meeting and Facilitation Review Plus/Delta Panel members 5 minutes

(4:25 pm)

(PDF) version.

Agenda November 10, 2010 Meeting

November 3rd, 2010 Comments off

Southern System Planning
Wednesday, November 10, 2010
Rolling Prairie Library System Decatur Public Library
345 W. Eldorado, Decatur, IL 130 N. Franklin, Decatur, IL
Phone 217 429-2586

10:30 AM – 4:30 PM

Meeting Purpose

The purpose of this meeting is to further the work of the panel toward the Goal/Outcome as approved by the individual system boards.

Desired Outcomes of Planning Meeting

Approve minutes of last meeting,
Understand concerns and questions of members.
Discussion of communication
Reports from the subcommittees

  • Strategic Plan
  • Legal, Governance and Membership
  • Delivery
  • Resource Sharing

Update the Timeline
Gather agenda Items for the December Meeting

Agenda

Topic Process Who time
Subcommittee Meetings & Tour
@ Rolling Prairie
2 hours
10:30 AM
Lunch and Meeting @ Decatur Public Library, Madden Auditorium 1 hour
12:30 PM
Start Ups:
Welcome
Purpose
Desired outcome
Agenda/Additions?
Approve Minutes of October 13th Meeting
Affirm changes to planning document
Present
Check for agreement
Panel
F:Bev
R: Ellen
15 minutes
(1:30 pm)
Report on Issues/concerns from Members Report
Q & A
Next Steps
Panel
F:Jan
R: Leslie
20 minutes
(1:45 pm)
Communication Discussion
Review of SP&D session
Discussion Panel
F: Bev
R: Jan
20 minutes
(2:05 pm)
Report from Subcommittees
Strategic Plan Report
Q & A
Next Steps
Panel
R: Jan
15 minutes
(2:25pm)
Legal, Governance & Membership Report
Q & A
Next Steps
Panel
R: Bev
15 minutes
(2:40 pm)
Break 15 minutes
(2:55 pm)
Resource Sharing Report
Q & A
Next Steps
Panel
R: Ellen
15 minutes
(3:10 pm)
Delivery Report
Q & A
Next Steps
Panel
R: Leslie
15 minutes
(3:25 pm)
Public Comment on Committee reports Comments
Q & A
Panel
F: Jan
R: Ellen
Audience
15 minutes
(3:40 pm)
Timeline of Key Milestones Review Milestones
Add additional Milestones
Agreement
Panel
F: Leslie
R: Bev
15 minutes
(3:55 pm)
Agenda items for next meeting List items
Clarify
Agreement
Panel
F: Jan
R: Bev
5 minutes
(4:10 pm)
Meeting and Facilitation Review Plus/Delta 5 minutes
(4:15 pm)

PDF version of the Agenda.

Categories: Southern System Planning Tags:

Draft Agenda October 13, 2010 Meeting

October 7th, 2010 Comments off

Southern System Planning
Wednesday, October 13, 2010
Lewis & Clark Library System
6725 Goshen Road
Edwardsville, IL
10:30 AM – 4:35 PM

Meeting Purpose
The purpose of this meeting is to further the work of the panel toward the Goal/Outcome as approved by the individual system boards.

Desired Outcomes of Planning Meeting
Approve minutes of last meeting,
Understand concerns and questions of members.
To have a report on the assets and liabilities of each system and fund balances (per the audit)
To understand the types of enterprise or internal service funds that each system has
Identify the types of outside expertise may be needed by the panel
Reports from the subcommittees

  • Strategic Plan
  • Legal, Governance and Membership
  • Delivery
  • Resource Sharing

Gain an understanding of LLSAP funding and how shared reserves are acquired
Update the Timeline
Gather agenda Items for the November Meeting

Agenda

Topic Process Who time

Subcommittee Meetings

1 1/2 hours
10:30 AM

Lunch and tour of LCLS

1 hour
(noon)

Start Ups:
Welcome
Purpose
Desired outcome
Agenda/Additions?
Approve Minutes of September 14th Meeting
Affirm changes to planning document

Present
Check for agreement

Panel
F:Leslie
R: Jan

15 minutes
(1:00 pm)

Report on Issues/concerns from Members

Report
Q & A
Next Steps

Panel
F:Ellen
R: Leslie

20 minutes
(1:15 pm)

Report on meeting with ALS Board and status of Northern Merger Process

Presentation
Q & A
Next Steps

Jan & Bev

10 minutes
(1:35 pm)

Report on fiscal data requested at August 12 meeting Assets and Liabilities (per the audit) Fund Balances by Fund Enterprise or internal service funds.

Review of data
System Fiscal Officers update
Identify fiscal questions
List
Next Steps

Panel
F: Jan
R: Bev

20 minutes
(1:45pm)

Outside Expertise/Facilitation, Legal, Financial, Transportation

Report
Identify other Expertise
Next Steps

Panel
F: Bev
R: Leslie

10 minutes
(2:05 pm)

Report from Subcommittees

Strategic Plan

Report
Q & A
Next Steps

Panel
R: Jan

15 minutes
(2:15 pm)

Legal, Governance & Membership

Report
Q & A
Next Steps

Panel
R: Bev

15 minutes
(2:30 pm)

Break

15 minutes
(2:45 pm)

Resource Sharing

Report
Q & A
Next Steps

Panel
R: Ellen

15 minutes
(3:00 pm)

Delivery

Report
Q & A
Next Steps

Panel
R: Leslie

15 minutes
(3:15 pm)

Public Comment on Committee reports

Comments
Q & A

Panel
F: Leslie
R: Jan
Audience

15 minutes
(3:30 pm)

LLSAP Funding & Reserves
Document to review Zillane reports

Review of Issue after Resource Sharing Subcommittee report if needed
Identify questions
List
Next Steps

Panel
F: Ellen
R: Bev

20 minutes
(3:45 pm)

Timeline of Key Milestones

Review Milestones
Add additional Milestones
Agreement

Panel
F: Jan
R: Bev

20 minutes
(4:05 pm)

Agenda items for next meeting

List items
Clarify
Agreement

Panel
F: Bev
R: Jan

5 minutes
(4:25 pm)

Meeting and Facilitation Review

Plus/Delta

5 minutes
(4:30 pm)

Categories: Southern System Planning Tags:

Agenda for 9-14-10 Meeting

September 8th, 2010 Comments off

Agenda for the September 14, 2010 meeting in Carterville, IL

Draft agenda 9-14-10

Categories: Southern System Planning Tags:

Revised Agenda for 8.12.10 Meeting

August 9th, 2010 Comments off

Revised agenda for the August 12, 2010 meeting in Effingham, IL.

Agenda8-12-10revised

Categories: Southern System Planning Tags:

Agenda for 7.14.10 Meeting

July 16th, 2010 Comments off
Categories: Southern System Planning Tags:

Agenda for 6.21.10 Meeting

July 15th, 2010 Comments off
Categories: Southern System Planning Tags: