Nominating Committee Agenda:
Date: Friday, May 06, 2011, 10:00 a.m.
Location: Phone Conference
Dial-in Number: 1-605-475-6350
Participant Access Code: 62901
Visitors welcome.
1) Call to order
2) Discuss and resolve any issues that arose with proposed slate or election process. Add or delete candidates as needed to comply with geographic balance or legal by-laws.
3) Vote to approve final agenda
4) Adjourn
Illinois Heartland Library System Search Committee Tuesday, May 3, 2011 7 PM.
Agenda
- Call meeting to order
- Minutes of the Previous Meeting
- Update from conversation with Greg McCormick
- Review Search Firm Responses
- Agree on Next Steps.
The Nominating Committee for the Illinois Heartland Library System has posted its Agenda for the 04.28.2011, 2pm conference call Meeting (PDF).
Southern System Planning
Thursday, February 10, 2011
Knights of Columbus Hall
1501 West Fayette Avenue
Effingham, IL 62401-1972
(217) 342-6565
10:00 AM – 4:30 PM
Meeting Purpose
The purpose of this meeting is to further the work of the panel toward the
Goal/Outcome as approved by the individual system boards.
Desired Outcomes of Planning Meeting — By the end of the meeting:
- Review and approved minutes of December meeting,
- Received comments and questions from the members.
- Update on the status of the Due Diligence work.
- Received, revised and accepted the following documents for consideration by the local system boards
- Transition Board Make-up
- Intergovernmental Agreement
- By-Laws of the new organization
- Strategic Plan
- Resource Sharing Plan
- Membership Criteria
- Considered reports from the subcommittees
- Strategic Plan
- Legal, Governance and Membership
- Delivery
- Resource Sharing
- Agree on a strategy for the February 25 & 26, 2011 meeting.
|
Agenda February 10, 2011
|
| Topic |
Process |
Who |
Time |
| Subcommittee Meetings |
|
|
2 hours
10:00 am |
| Lunch on Site |
|
|
30 min.
12:00 pm |
| Start Ups:
Welcome
Purpose
Desired outcome
Agenda/Additions? |
Review
Check for agreement |
Panel
F: Bev
R: Leslie |
5 min.
(12:30 pm) |
| Minutes of December 2, 2010 Meeting |
Approve (PP Doc. 2.10.11 A)
Motion / Vote |
Panel
F:Bev
R: Leslie |
5 min
(12:35 pm) |
| Panel members comments from members |
Report from Panel & Cooperation Today
Comments (PP Doc. 2.10.11 B) (PDF)
Q & A
Next Steps |
Panel
F: Bev
R: Leslie |
10 min.
(12:40 pm) |
| Status of Due Diligence |
Report from System Fiscal Officers
Comments
Questions
Next Steps |
Fiscal Officers
Panel
F: Jan
R: Bev |
10 minutes
(12:50 pm) |
| Transition Board Make-Up
(PP Doc 2.10.11 C) (PDF) |
Review
Questions
Revise
Action to be taken during committee reports in order to allow for Public
Comment |
LGM Present
Panel
F: Leslie
R: Jan |
20 minutes
(1:00 pm) |
| Intergovernmental Agreement v.2.1
(PP Doc
2.10.11 D) (PDF) |
Review
Questions
Revise
Action to be taken during committee reports in order to allow for Public
Comment |
| By-Laws of New Organization v 4.1
(PP Doc
2.10.11 E) (PDF) |
Review
Questions
Revise
Action to be taken during committee reports in order to allow for Public
Comment |
| System Membership Criteria v5
(PP Doc
2.10.11 F) (PDF) |
Review
Questions
Revise
Action to be taken during committee reports in order to allow for Public
Comment |
LGM Present
Panel
F: Jan
R: Ellen |
20 minutes
(1:20 pm) |
| Strategic Plan
(PP Doc 2.10.11 G) (PDF) |
Review
Questions
Revise
Action to be taken during committee reports in order to allow for Public
Comment |
Planning Comm.
Panel
F: Ellen
R: Bev |
20 minutes
(1:40 pm) |
| Resource Sharing Plan v 4
(PP Doc 2.10.11
H) (PDF) |
Review
Revise
Action to be taken during committee reports in order to allow for Public
Comment |
RS Comm.
Panel
F: Bev
R: Leslie |
20 minutes
(2:00 pm) |
|
Break |
15 min.
(2:20 pm) |
| Name of New Organization |
Review Considerations developed by System
Directors
Review/eliminate options
Agree to next steps to determine name at 2.25-26 mtg |
Panel
F: Ellen
R: Bev |
15 min.
(2:35) |
| Public Comment |
|
Audience
Panel
F: Leslie
R: Bev |
15 minutes
2:50 pm) |
|
Report from Subcommittees |
| Legal, Governance & Membership
o Transition Board Make – Up
o Intergovernmental Agreement v2.1
o By-Laws of the New Organization 4.1
o Membership Criteria v 5
|
Action Items – Motion; Discussion Vote (PP
Docs 2.10.11 C-F)
Report
Q & A
Next Steps |
Panel
R: Bev |
20 minutes
(3:05 pm) |
| Delivery |
Report
Q & A
Next Steps |
Panel
R: Leslie |
20 minutes
(3:25 pm) |
| Resource Sharing
Resource
Sharing Plan v 4 |
Action Items – Motion;
Discussion Vote (PP Docs 2.10.11 H)
Report
Q & A
Next Steps |
Panel
R: Ellen |
10 minutes
(3:45 pm) |
| Strategic Planning
Strategic Plan |
Action Items – Motion; Discussion Vote (PP
Docs 2.10.11 G)
Report
Q & A
Next Steps |
Panel
R: Jan |
10 minutes
(3:55) |
| Public Comment on Committee reports |
Comments
Q & A |
Panel
F: Jan
R: Ellen
Audience |
10 minutes
(4:05pm) |
| Agenda items for next meeting |
List items
Clarify
Agreement |
Panel
F: Jan
R: Bev |
15 minutes
(4:20 pm) |
| Meeting and Facilitation Review |
Plus/Delta |
|
5 minutes
(4:25m) |
Agenda in PDF format.
Joint Delivery Working Group/Committee Meeting
Southern Systems Group
Friday, January 21, 2011
Helen Matthes Library, Luttrell Room
100 East Market Avenue
Effingham, IL
10:00 a.m. – 3:00 p.m.
AGENDA
| Participants: |
Marian Albers, Faith Jones (SHLS) |
|
|
Dick Helton, Chris Jenkins (RPLS) |
|
|
Allen Lanham, Bob Towner (LTLS) |
|
|
Ron Coleman, Brook Weber (LCLS) |
| Recorder: |
Doris McKay (RPLS) |
| Coordinator: |
Leslie Bednar (LCLS) |
| I |
Welcome |
| II |
Introductions |
| III |
Impact of community delivery on the delivery system |
| IV |
Impact of the newly recommended volume rates, geography and LLSAP on delivery |
| V |
Number of drivers currently working at each system and whether they are full- or part-time |
| VI |
Number of stops per day (currently) |
| VII |
Estimate of possible staffing needs with suggested changes |
| VIII |
Delivery to border libraries and other anomalies
|
| IX |
Public comment |
PDF version
Southern System Planning
Thursday, December 2, 2010
Lincoln Trail Libraries System
1704 West Interstate Drive, Champaign, IL
Phone 217-352-0047
10:30 AM – 4:30 PM
Meeting Purpose
The purpose of this meeting is to further the work of the panel toward the Goal/Outcome as approved by the individual system boards.
Desired Outcomes of Planning Meeting
By the end of the meeting
Approved minutes of last meeting
Understand concerns and questions of members
Reports from the subcommittees
Strategic Plan
Endorse the mission, vision, and values for the new organization for distribution to the each system for member input and board action.
Legal, Governance and Membership
Endorse for distribution Board composition and selection process for distribution to the each system for member input and board action.
Delivery
Resource Sharing
Review a draft plan for Resource Sharing
Review the Timeline
A list of outcomes Items for the January Meeting
| Agenda |
| Topic |
Process |
Who |
Time |
| Subcommittee Meetings & Tour
@ Lincoln Trail |
|
|
2 hours
10:30 AM |
| Lunch and Meeting @ Lincoln Trail |
|
|
1 hour
12:30 PM |
| Start Ups:
Welcome
Purpose
Desired outcome
Agenda/Additions?
Approve Minutes of November 10th Meeting
Affirm changes to planning document |
Present
Check for agreement |
Panel
F:Jan
R: Leslie |
15 minutes
(1:30 pm) |
| Report on Issues/concerns from Members |
Report
Q & A
Next Steps |
Panel
F:Bev
R: Ellen |
15 minutes
(1:45 pm) |
| Mission, Vision and Values |
Present Draft
Revise |
Panel
F: Leslie
R: Jan |
20 minutes
(2:00 pm) |
| New board structure and tasks |
Present Draft
Revise |
Panel
F: Ellen
R: Bev |
25 minutes
(2:20 pm) |
| Public Comment on: Mission, vision and values; New board structure and tasks |
Comments
Q & A |
Panel
F: Leslie
R: Bev
Audience |
20 minutes
(2:45 pm) |
| Break |
|
|
15 minutes
(3:00 pm) |
| Report from committees |
|
|
|
| Resource sharing |
Draft Plan
Q & A
Next Steps |
Panel
R: Ellen |
15 minutes
(3:15 pm) |
| Delivery |
Report
Q & A
Next Steps |
Panel
R: Leslie |
15 minutes
(3:30 pm) |
| Strategic Plan |
Mission Vision Values – Agree, and send to individual system boards for concurrence
Report on other tasks
Q & A
Next Steps |
Panel
R: Jan |
10 minutes
(3:45 pm) |
| Legal, Governance & Membership |
Board Structure – Agree, and send to system Boards for review and posting to membership
Report on other tasks
Q & A
Next Steps |
Panel
R: Bev |
10 minutes
(3:55 pm) |
| Public Comment on: Committee reports |
Comments
Q & A |
Panel
F: Leslie
R: Jan |
10 minutes
(4:05 pm) |
| Review of Key Milestones |
Are we on track?
What might we adjust?
Agreement |
Panel
F: Bev
R: Ellen |
5 minutes
(4:15 pm) |
| Desired outcomes for next meeting |
List items
Clarify
Agreement |
Panel
F: Ellen
R: Jan |
5 minutes
(4:20 pm) |
| Meeting and Facilitation Review |
Plus/Delta |
Panel members |
5 minutes
(4:25 pm) |
(PDF) version.
Southern System Planning
Wednesday, November 10, 2010
Rolling Prairie Library System Decatur Public Library
345 W. Eldorado, Decatur, IL 130 N. Franklin, Decatur, IL
Phone 217 429-2586
10:30 AM – 4:30 PM
Meeting Purpose
The purpose of this meeting is to further the work of the panel toward the Goal/Outcome as approved by the individual system boards.
Desired Outcomes of Planning Meeting
Approve minutes of last meeting,
Understand concerns and questions of members.
Discussion of communication
Reports from the subcommittees
- Strategic Plan
- Legal, Governance and Membership
- Delivery
- Resource Sharing
Update the Timeline
Gather agenda Items for the December Meeting
Agenda
| Topic |
Process |
Who |
time |
Subcommittee Meetings & Tour
@ Rolling Prairie
|
|
|
2 hours
10:30 AM |
| Lunch and Meeting @ Decatur Public Library, Madden Auditorium |
|
|
1 hour
12:30 PM |
Start Ups:
Welcome
Purpose
Desired outcome
Agenda/Additions?
Approve Minutes of October 13th Meeting
Affirm changes to planning document
|
Present
Check for agreement
|
Panel
F:Bev
R: Ellen
|
15 minutes
(1:30 pm) |
| Report on Issues/concerns from Members |
Report
Q & A
Next Steps |
Panel
F:Jan
R: Leslie |
20 minutes
(1:45 pm) |
Communication Discussion
Review of SP&D session |
Discussion |
Panel
F: Bev
R: Jan
|
20 minutes
(2:05 pm) |
| Report from Subcommittees |
|
|
|
| Strategic Plan |
Report
Q & A
Next Steps
|
Panel
R: Jan
|
15 minutes
(2:25pm)
|
| Legal, Governance & Membership |
Report
Q & A
Next Steps
|
Panel
R: Bev
|
15 minutes
(2:40 pm)
|
| Break |
|
|
15 minutes
(2:55 pm)
|
| Resource Sharing |
Report
Q & A
Next Steps
|
Panel
R: Ellen
|
15 minutes
(3:10 pm)
|
| Delivery |
Report
Q & A
Next Steps
|
Panel
R: Leslie
|
15 minutes
(3:25 pm)
|
| Public Comment on Committee reports |
Comments
Q & A
|
Panel
F: Jan
R: Ellen
Audience
|
15 minutes
(3:40 pm)
|
| Timeline of Key Milestones |
Review Milestones
Add additional Milestones
Agreement
|
Panel
F: Leslie
R: Bev
|
15 minutes
(3:55 pm)
|
| Agenda items for next meeting |
List items
Clarify
Agreement
|
Panel
F: Jan
R: Bev
|
5 minutes
(4:10 pm)
|
| Meeting and Facilitation Review |
Plus/Delta |
|
5 minutes
(4:15 pm)
|
PDF version of the Agenda.
Southern System Planning
Wednesday, October 13, 2010
Lewis & Clark Library System
6725 Goshen Road
Edwardsville, IL
10:30 AM – 4:35 PM
Meeting Purpose
The purpose of this meeting is to further the work of the panel toward the Goal/Outcome as approved by the individual system boards.
Desired Outcomes of Planning Meeting
Approve minutes of last meeting,
Understand concerns and questions of members.
To have a report on the assets and liabilities of each system and fund balances (per the audit)
To understand the types of enterprise or internal service funds that each system has
Identify the types of outside expertise may be needed by the panel
Reports from the subcommittees
- Strategic Plan
- Legal, Governance and Membership
- Delivery
- Resource Sharing
Gain an understanding of LLSAP funding and how shared reserves are acquired
Update the Timeline
Gather agenda Items for the November Meeting
Agenda
| Topic |
Process |
Who |
time |
|
Subcommittee Meetings
|
|
|
1 1/2 hours
10:30 AM
|
|
Lunch and tour of LCLS
|
|
|
1 hour
(noon)
|
|
Start Ups:
Welcome
Purpose
Desired outcome
Agenda/Additions?
Approve Minutes of September 14th Meeting
Affirm changes to planning document
|
Present
Check for agreement
|
Panel
F:Leslie
R: Jan
|
15 minutes
(1:00 pm)
|
|
Report on Issues/concerns from Members
|
Report
Q & A
Next Steps
|
Panel
F:Ellen
R: Leslie
|
20 minutes
(1:15 pm)
|
|
Report on meeting with ALS Board and status of Northern Merger Process
|
Presentation
Q & A
Next Steps
|
Jan & Bev
|
10 minutes
(1:35 pm)
|
|
Report on fiscal data requested at August 12 meeting Assets and Liabilities (per the audit) Fund Balances by Fund Enterprise or internal service funds.
|
Review of data
System Fiscal Officers update
Identify fiscal questions
List
Next Steps
|
Panel
F: Jan
R: Bev
|
20 minutes
(1:45pm)
|
|
Outside Expertise/Facilitation, Legal, Financial, Transportation
|
Report
Identify other Expertise
Next Steps
|
Panel
F: Bev
R: Leslie
|
10 minutes
(2:05 pm)
|
|
Report from Subcommittees
|
|
|
|
|
Strategic Plan
|
Report
Q & A
Next Steps
|
Panel
R: Jan
|
15 minutes
(2:15 pm)
|
|
Legal, Governance & Membership
|
Report
Q & A
Next Steps
|
Panel
R: Bev
|
15 minutes
(2:30 pm)
|
|
Break
|
|
|
15 minutes
(2:45 pm)
|
|
Resource Sharing
|
Report
Q & A
Next Steps
|
Panel
R: Ellen
|
15 minutes
(3:00 pm)
|
|
Delivery
|
Report
Q & A
Next Steps
|
Panel
R: Leslie
|
15 minutes
(3:15 pm)
|
|
Public Comment on Committee reports
|
Comments
Q & A
|
Panel
F: Leslie
R: Jan
Audience
|
15 minutes
(3:30 pm)
|
|
LLSAP Funding & Reserves
Document to review Zillane reports
|
Review of Issue after Resource Sharing Subcommittee report if needed
Identify questions
List
Next Steps
|
Panel
F: Ellen
R: Bev
|
20 minutes
(3:45 pm)
|
|
Timeline of Key Milestones
|
Review Milestones
Add additional Milestones
Agreement
|
Panel
F: Jan
R: Bev
|
20 minutes
(4:05 pm)
|
|
Agenda items for next meeting
|
List items
Clarify
Agreement
|
Panel
F: Bev
R: Jan
|
5 minutes
(4:25 pm)
|
|
Meeting and Facilitation Review
|
Plus/Delta
|
|
5 minutes
(4:30 pm)
|
Agenda for the September 14, 2010 meeting in Carterville, IL
Draft agenda 9-14-10
Revised agenda for the August 12, 2010 meeting in Effingham, IL.
Agenda8-12-10revised
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