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Posts Tagged ‘IHLS’

Agenda posted for 06.30.2011 IHLS Transition Board Meeting

June 29th, 2011 Comments off

The Illinois Heartland Library System Transition Board Agenda for 06.30.2011 has been posted.

PDF Version of IHLS Board Agenda for 06.30.2011

Illinois Heartland Library System
Transition Board of Directors
June 30, 2011; 6 pm
Hilton Garden Inn; Effingham Illinois

AGENDA
1. Call to Order
2. Roll Call – Recording Secretary
3. Public Comments
If a member of the audience desires to speak to the Board, sign in and give to a System Staff member. When making a comment, please state your name, affiliation and nature of your business. Please limit your time to 3 minutes.
4. Minutes
June 9, 2011 Meeting
June 15, 2011 Meeting
5. Financial Report
Cash statements all funds and all accounts as of 5.31.2011.
6. President’s Report
7. Staff Report
Property Insurance — Mike Szymkoksi
8. Committee Reports
Facilities Location Committee — Dick Helton
Personnel Committee – Nina Wunderlich
Deferred Compensation Plans
Resolution No: TBR 2011 – 33 revised
Personnel Code
Document No: TBD 2011 – 37
Resolution No: 2011 – 40
Application Review Committee – Karen Bounds
Position Classification
Resolution No: TBR 2011 – 41
IHLS Staffing
Document No: TBD 2011 – 38
9. ISL Report – Greg McCormick; Lawren Tucker
10. Unfinished Business
a. RFB – Medical Insurance (Vision)
Resolution No: TBR 2011 — 42
b. Logo
Document No: TBD 2011 – 39
c. Budget Revision
Document No: TBD 2011 – 40
Resolution No: TBR 2-11- 43
11. New Business
a. LIMRICC
Resolution No: TBR 2011 – 44
b. Prevailing Wage
Resolution No: TBR 2011 – 45
Items related to starting IHLS.
12. Public Comments
If a member of the audience desires to speak to the Board, sign in and give to a System Staff member. When making a comment, please state your name, affiliation and nature of your business. Please limit your time to 3 minutes.
13. Announcements

The Illinois Heartland Library System Transition Board strives to ensure that its meetings are accessible to
individuals with disabilities. If you are an individual with a disability and require assistance to observe or participate in
this meeting, please contact any of the current Library Systems at least 48 hours prior to the start of the meeting with
your specific request.

Agenda Posted for IHLS Board Meeting 06.15.2011

June 14th, 2011 Comments off

Illinois Heartland Library System

Transition Board of Directors

June 15, 2011; 7 pm

Helen Mathis Public Library; Effingham Illinois

AGENDA

 

  1. Call to Order
  2. Roll Call – Recording Secretary
  3. Public Comments – If a member of the audience desires to speak to the Board, sign in and give to a System Staff member.  When making a comment, please state your name, affiliation and nature of your business. Please limit your time to 3 minutes.
  4. Minutes June 9, 2011 Meeting
  5. Committee Reports
  6. Application Review Committee  — Karen Bounds Staffing for IHLS beginning July 1, 2011Executive Session – Personnel issues related to employment, salaries and benefits.
  7. Document No TBD 2011 – 35
  8. Resolution No: TBR 2011 – 38
  9. ISL Report – Greg McCormick; Lawren Tucker
  10. Unfinished Business a. RFB – Medical Insurance — Bid responses
  11. Document No TBD 2011 — 36
  12. Resolution No: TBR 2011 – 39
  13. Public Comment
  14. New Business
  15. Announcements – Next Meeting:  June 30, 2011, Hilton Garden Inn, Effingham, IL 6 PM

 

 

Agenda Posted for IHLS Board Orientation 06.15.2011

June 14th, 2011 Comments off

IHLS Board Orientation

Helen Matthes Library

100 East Market Avenue

Effingham, IL 62401

Wednesday, June 15, 20115:00 PM

  1. Call to Order
  2. Welcome—Tom  Turner
  3. The System and the Illinois State Library—Greg McCormick
  4. Roles and Responsibilities of the Board of Directors and the System Director— Jan Ison
  5. Background: How we came to this point!—Leslie Bednar
  6. Bylaws, Policies and Resolutions— Bev Obert
  7. Search Committee – Tom Turner and Ellen Popit
  8. Finance and Budget Presentation—Diane Steele
  9. Strategic Plan and Annual Plan—Val Green
  10. Q & A
  11. Interest forms and Biographical Information—Ellen Popit
  12. First meeting of the IHLS Board of Directors
  13. Pictures

Agenda Posted for IHLS Applications Review Committee 06.15.2011

June 14th, 2011 Comments off

ILLINOIS HEARTLAND LIBRARY SYSTEM TRANSITION BOARD
Applications Review Committee
June 15, 2011; 3:30 – 5:00 pm
Helen Mathis Public Library, Effingham, Illinois

1. Call Meeting to Order – Karen Bounds
2. Review the Transition Board Actions regarding offering positions
3. Positions to be considered for offers
4. Executive Session – Personnel issues related to employment
5. Action related to Personnel
6. Adjournment

 

IHLS Legal Notice for Property, Casualty and Liability Insurance

June 7th, 2011 Comments off

LEGAL NOTICE
ILLINOIS HEARTLAND LIBRARY SYSTEM
INVITATION TO BID
PROPERTY, CASUALTY AND LIABILITY INSURANCE

Sealed bids will be accepted by the Illinois Heartland Library System for various property, casualty and liability insurance coverage for the coverage period July 1, 2011 through June 30, 2012. The coverage shall become effective July 1, 2011.

We invite bids to be submitted to the following address: Illinois Heartland Library System, c/o Rolling Prairie Library System, 345 W. Eldorado St., Decatur,Illinois, 62522-2114. Bids shall be clearly marked on the outside “Sealed Bid-Insurance”.

We will accept bids until Friday, June 24, 2011 at 2:00 p.m. CST when they will be publicly opened and read aloud.

Bid documents, information and answers to questions may be obtained by contacting:

Michael J. Szymkoski
Rolling Prairie Library System
345 W. Eldorado St.
Decatur, IL 62522-2114
217-429-2586
E-mail: mikes@rpls.ws

The deadline for submitting questions is Thursday, June 23, 2011 at 4:00 p.m. CST.

Agenda Posted for 05.31.2011 Executive Committee Meeting

May 27th, 2011 Comments off

ILLINOIS HEARTLAND LIBRARY SYSTEM

Executive Committee

MAY 31, 2011; 6:00 – 7:00 pm

Electronic Meeting with Conference Call

Electronic Meeting Sign in:

http://wjil2.acrobat.com/ihlsexcom:

Conference Number(s): 1-800-444-2801:

Participant Code: 3892694

  1.    Call Meeting to Order – Tom Turner
  2.    IHLS Annual Plan – Val Green
  3.    IHLS Budget – Diane Steele
  4.    Adjournment

IHLS Transition Board Agenda for 05.26.2011

May 24th, 2011 Comments off

The Illinois Heartland Library System Transition Board strives to ensure that its meetings are accessible to individuals with disabilities. If you are an individual with a disability and require assistance to observe or participate in this meeting, please contact any of the current Library Systems at least 48 hours prior to the start of the meeting with your specific request.

PDF version of the IHLS Transition Board Agenda for 05.26.2011

PDF of Documents for the 05.25.2011 IHLS Transition Board meeting.

Illinois Heartland Library System
Transition Board of Directors
May 26, 2011; 6 pm
Hilton Garden Inn; Effingham Illinois

AGENDA

  1. Call to Order
  2. Roll Call – Recording Secretary
  3. Public Comments If a member of the audience desires to speak to the Board, sign in and give to a System Staff member. When making a comment, please state your name, affiliation and nature of your business.
    Please limit your time to 3 minutes.
  4. Minutes
    May 9, 2011 Meeting
  5. Financial Report
  6. President’s Report
  7. Staff Report
  8. Committee Reports
    Facilities Location Committee — Dick Helton
    Search Committee – Tom Turner
    Position Ad; Position Description
    Personnel Committee – Nina Wunderlich
    Illinois Heartland Library System Paid Time Off
    Resolution No: TBR 2011-XX
    Illinois Heartland Library System Service Credit
    Resolution No: TBR 2011-XX
    Other personnel committee recommendations
    Nominating Committee – Diana Brawley Sussman
    Executive Committee – Tom Turner
    Illinois Heartland Library System Staffing
    Resolution No: TBR 2011 XX; Executive Session TBD –
    Application Review Committee —
    Position Descriptions
    Resolution No: TBR-Document No: TBD 2011-24
    Executive Session – Personnel issues related to employment, salaries
    and benefits.
  9. ISL Report – Greg McCormick; Lawren Tucker
  10. Unfinished Business
    a. RFI – Medical Insurance
    b. Annual Plan FY 2012 — Val Green
    Resolution No: TBR; Document No: TBD 2011-XX
    c. Budget FY 2012—Diane Steele
    Resolution No: TBR; Document No: TBD 2011-XX
  11. New Business
    a. IHLS Salaries re: Classification and Pay
    Resolution No: TBR;
    Logo
    Resolution No: TBR
    Set date for the first meeting of the IHLS Board Meeting and Orientation session.
  12. Announcements

Next Meeting: June 9, 2011, Hilton Garden Inn, Effingham, IL 6 PM

Applications Review Committee Meeting Agenda for 05.24.2011 Posted

May 20th, 2011 Comments off

The Illinois Heartland Library System Applications Review Committee is meeting agenda for Tuesday, May 24, 2011; 5:00 – 8:00 pm at the Hilton Garden Inn, Effingham, Illinois.

ILLINOIS HEARTLAND LIBRARY SYSTEM
Applications Review Committee Agenda for
MAY 24, 2011; 5:00 – 8:00
Hilton Garden Inn, Effingham, Illinois

    1. Call Meeting to Order –
    2. Review charge and agree on a process
    3. Executive Session – Personnel issues related to employment
    4. Adjournment

News from the IHLS Transition Board

May 17th, 2011 Comments off

The Transition Board met by videoconference on Monday April 25 and in person on Monday May 9th at the Hilton Garden Inn in Effingham .

Board actions at the April 25 meeting were the adoption of:

  • the work week and paid holidays for the IHLS
  • the Membership Grievance Policy
  • the Freedom of Information Procedures
  • the Resource Sharing Policy
  • the LLSAP Funds Policy
  • Staffing Assumptions and
  • Compensated Absence and Sick Leave Resolution

The Board also reviewed the bid documents for the Medical, Dental, Life, Vision and Employee Assistance Program that have been posted.

Board actions at the May 9th meeting included:

  • a report from the nominating committee
  • report from the search committee
  • adoption of resolution on employment definitions
  • adoption of resolution on system salary scales
  • adoption of resolution on fund descriptions
  • the position descriptions, annual plan and budget for FY 2012 were reviewed by the Board.

The Board has decided to change the May 26 and June 30 meetings from videoconference to face-to-face meetings. They will be held at the Hilton Garden Inn in Effingham.
The June 9th meeting will also be face-to-face at the Hilton Garden Inn in Effingham.

The ballot for the election of the first Board of the Illinois Heartland Library System has been sent to member libraries. Each library has one vote. The ballot can be viewed on CooperationToday and also the IHLS website. The deadline for voting is Monday May 23.

The Illinois State Library had notified Illinois Heartland that its Application to Merge has been accepted. This is the second milestone in the merger process. The final step is the submission of the System Area and Per Capita Grant that is due to the State Library on June 1st.

Beverly J. Obert, Executive Director of Rolling Prairie Library System

Categories: Features Tags:

IHLS Personnel Committee Meeting Agenda for 05.18.2011 posted

May 17th, 2011 Comments off

ILLINOIS HEARTLAND LIBRARY SYSTEM PERSONNEL COMMITTEE

CONFERENCE CALL MEETING – May 18, 2011 6:30 P.M.

Conference call in Number 1-800-444-2801 Pin number 3892694

URL:http://wjil3.acrobat.com/r13898509/

AGENDA

  1. Attendance noted as each calls in
  2. Notes from 5/11 meeting
  3. From previous meetings/Juliette creating
    1. Employment Definitions – Sec. IV of original doc., Part C, job classification based on other criteria
    2. System Provided Benefits – agreed upon during last meeting; Juliette furnishing us with wording to approve this meeting: Medical Leave, Bereavement, Holidays (also religious), Election Day, Personal Leave, Sick bank, Vacation

  4. New Item:
    If hired in IHLS, credit for years worked in present system transferred to IHLS
  5. Continuing with:
    1. Employment Benefits (Juliette providing wording for our reaction)
      1. System Provided
        1. Medical Leave – upon retirement
        2. Vacation
          1. One time carry-over for yrs. of service credit
          2. Carry-over for sabbatical or other similar reason
        3. Tuition Reimbursement – want to allow at this time or not?
        4. Health
        5. Pension
        6. Unpaid Benefit [reworking 4.6 of LCLS]
      2. Legally Required – Soc. Sec., FMLA, Workman’s Comp., etc.
    2. Working Conditions – Work week, lunch period, breaks, etc.
  6. Questions/Concerns
  7. Meeting next week

IHLS Minutes for the 04.25.2011 meeting posted.

May 17th, 2011 Comments off

Illinois Heartland Library System Minutes for the videoconference meeting held 04.25.2011 have been posted. (PDF version of 04.25.2011 minutes)

 Place: 

          

Illinois State Library Video Conference
LCLS Video Conference
LTLS Video Conference
RPLS Video Conference
SHLS Video Conference
Eastern Illinois University, Gregg

strong>Date:

April 25, 2011

Attending:

Karen Bounds, Valerie Green, Janet Hasten, Amy Ihnen, Katie Marsh, Linda McDonnell, JoAnn Nabe, Mary Ann Pohl, Bill Randall, Miranda Shake, Diane Stele, Anieta Trame, Tom Turner, Nina Wunderlich

Absent:

Rochelle Funderburg

Other’s Present:

State Library—Diane Yeoman, Elizabeth Letterly, Joan Rhodes, Anne Craig, Greg McCormick, Lawren Tucker.
RPLS—Bev Obert, Louise Green, Richard Helton, Mike Szymkoski
ShLS—Christine Fine, Ellen Popit
LTLS—Donna Schaal, Ramona Rollins
LCLS—Amanda McKay, Juliette Douglas, Leslie Bednar
EIU—Jan Ison

Call to Order:

Called to Order at 6:19 pm

   

 

Agenda Item

Discussion and Decisions

1. Public Comments

 No members of the public wished to comment.

2. Minutes

It was moved by Green and seconded by Bounds that the April 6, 2011 minutes be approved as written. Grammatical errors were corrected during discussion. Minutes passed with amendments during a roll call vote.

3. Financial Report

Steele provided the report of the total Area and Per Capita funding received so far. Requested that all business managers present cash flow as of April as well as a status update of the LLSAPs funding. Question posed by Steele about what committee will work on the budget. It was determined that the Finance Committee would do this work. She asked that the Finance Committee seek consensus on line item reserve fund.

4. President’s Report

Turner met with the search committee via call and Adobe Connect. The initial bid request has been placed. Results will be reviewed on Thursday.

5. Staff Report

System Directors are meeting April 26 to continue discussions about the budget for next year.

6. Committee Reports

Nominating Committee—Dianna Brawley Sussman sent out a questionnaire to solicit nominations.

 

Facilities Location Committee—No report presented.

 

Search Committee—Turner noted that bids were due April 25 and the group will be reviewing them on Thursday.

 

Personnel Committee—Wunderlich reported a discussion held between the committee and Juliette Douglas regarding the difference between a code versus a manual. The bylaws stipulate that it is a code.

 

The Personnel Committee then presented two resolutions to be considered by the board.

 

Illinois Heartland Library System Work Week:

Wunderlich motioned and Randall seconded that Resolution No: TBR 2011-17 along with supporting Document No: TBD 2011-11 pass as presented. There was no discussion. The resolution passed with a roll call vote.

 

Illinois Heartland Library System Paid Holidays:

Steele motioned and Marsh seconded that Resolution No: TBR 2011-18 along with supporting Document No. TBD 2011-22 pass as presented. There was discussion regarding how many paid holidays state employees receive. It’s either 12 or 13, depending on whether it is an election year. The resolution passed with a roll call vote.

7. ISL Report – Greg McCormick; Lawren Tucker

Tucker  presented a report regarding the letter to Turner on April 20, 2011. The application to merge has been received and reviewed. The letter on April 20, 2011, addresses a few items that need to be included to make the application complete. Once those are received, final determination can be made about the ability to merge.

8. Unfinished Business

Illinois Heartland Library System Benefits

Document No: TBD 2011-12 is for informational purposes and will be discussed at the next meeting.

 

Illinois Heartland Library System Salary Scale

Document No: TBD 2011-13 is for informational purposes and will be discussed at the next meeting.

               

Illinois Heartland Library System Pay Period

Document No: TDB: 2011-14 is for informational purposes and will be discussed at the next meeting.

 

9. New Business

Membership Grievance Policy

Steele moved and Trame seconded that Resolution No: TBR 2011-13 along with supporting Document No: TBD 2011-18 be passed as presented. During discussion, several grammatical changes were proposed. The resolution passed as amended with a roll call vote.

 

Freedom of Information Procedures

Green moved and Bounds seconded that Resolution No: TBR 2011-14 along with supporting Document No: TBD 2011-19 be passed as presented. There was no discussion. The resolution passed as amended with a roll call vote.

 

Resource Sharing Policy

Bounds moved and Nabe seconded Resolution No: TBR 2011-15 along with supporting Document No: TBD 2011-20 be passed as presented. There was no discussion. The resolution passed as presented with a roll call vote.

 

LLSAP Funds Policy

Pohl moved and Nabe seconded Resolution No: TBR 2011-16 along with supporting Document No: TBD 2011-21 be passed as presented. During discussion, several grammatical changes were proposed. The resolution passed as amended with a roll call vote.

 

Illinois Heartland Library System Staffing Assumptions

Marsh moved and Bounds seconded that Resolution No: TBR 2011-19 be passed as presented. During discussion, Nabe questioned the use of the word tenure. Turner defined it as longevity. Nabe questioned whether it was the most appropriate word. “Years of Service” was offered as a replacement. Wunderlich questioned the phrasing “highest scale.” Nabe questioned whether that bullet should have a qualifier of “as funds are available.” The resolution passed with amendments with a roll call vote.

 

Compensated Absence and Sick Leave

Pohl moved and Trame seconded that Resolution No: TBR 2011-20 be passed as presented. The resolution passed without amendments with a roll call vote.

 

Illinois Heartland Library System Employee Medical, Dental, Life, Vision, Employee Assistance Program

Ison presented a bid prepared by the business managers. It is one bid that asks for two things; one that asks for the best insurance offerings amongst all of the Systems and one that asks for the minimum offered by the current Systems. Douglas mentioned that from a conversation with McCormick that the specifications should be tight enough so that the low bid can be accepted. Having two plans makes following this recommendation difficult. The business managers are recommending a single bid. McCormick confirmed that it doesn’t seem possible to request a bid for two separate plans. The concern for a single bid was that what if the lowest bid was still too high. McCormick said that in that case, all bids would be rejected and an emergency procurement would need to happen. Business managers will forward recommendation onto executive committee.

Green moved and Shake seconded that that Resolution No: TBR 2011-21 be passed as presented with approval of the final document of the executive committee and executive directors. During discussion Wunderlich asked if the first paragraph was being disregarded. Green confirmed that this is how she made the motion. The resolution passed with a roll call vote.

10. Announcements

Bednar announced that LCLS has a prospective tenet. IHLS will be included in the language of the contract so that future payments will be made to IHLS. Bednar also announced that a prospective buyer has been found for a parcel of land owned by LCLS, but this deal is expected to close before June 30. LCLS will retain the proceeds in their name.

 

The next meeting will be on May 9, 2011, at the Hilton Garden Inn, Effingham, Illinois.

Meeting was adjourned at 7:32 pm.

Illinois Heartland Library System 2011 Board Of Trustees Election Slate Posted

May 12th, 2011 Comments off

ILLINOIS HEARTLAND LIBRARY SYSTEM 2011 BOARD OF TRUSTEES ELECTION SLATE

Voting is done by an online survey. The link to the voting ballots is emailed directly to each member library (anticipated date: May 10 or 11, 2011). Contact your system for information about who will receive the email at your library. Voting deadline: 5/23/2011.

IHLS 2011 Board of Trusees Election Slate with Bios, PDF version for printing.

Public Library Trustee seats (8) (2 seats from each former system)

RPLS Trustee
(choose 1)

Biography

Extra

Nina Wunderlich

Trustee Taylorville Public Library 1978–., currently V. Pres. B.S. major Lib. Sci. 1971, ISU; MLS 1976, UIUC. Career as school, academic librarian, and system consultant.

ISLMA: Conference Steering Comm. ’97,’05,’07. Membership Ch. ’06-08. Bluestem Award Steering Comm. 2008-10.

ILA: Public Policy Comm. 1986-88, Co-Ch. of Legis. Day 1986; Conference Steering Comm. ’87 and ’88. Conf. speaker ’84.

Trustee Forum: Pres. ‘89-90; V. Pres. ’87-89. Ch. of spring wrkshp. ’86. Trustee of the Year 1991.

Public Lib. Forum: “Ave. to Excellence” standards review comm. ’87-88

RPLS: Board member as a Trustee 1980-86, 2009-11; Pres. 1983-86. Sect. 2011. Pres. of the System Presidents 1984-85. LLSAP Gov. Board: school rep.; Finance Com.

IHLS: Planning Comm., Legal/Gov./Membership 2010-11; Transition Board, Ch. of Personnel.

I would like to continue serving the multi-type library community and developing the new IHLS because we need to continue to establish a quality and respected system which builds a united family among its members. I believe my background can help me serve IHLS during these challenging times while policies are still being developed within the state system network. Being retired, I have the flexible time to serve the new board in any elected capacity needed.

This candidate served on the IHLS Transition Board, and has indicated willingness to serve on the IHLS Board as an officer.

Valerie J. Green

I have been a trustee of Barclay Public Library Board for 12 years and president for 11 years. I am in my fifth year serving as a trustee for RPLS. I served two years as treasurer and am currently president. I graduated Millikin University in 1992 with a Bachelor of Arts degree in Philosophy and a minor in Business Administration. I have been active in the Decatur area in a variety of youth programs and youth athletics including YMCA volunteer coach, Special Olympics, Boy Scouts of America, Warrensburg-Latham Athletic Boosters, Youth League, Parish School of Religion, PTO, as well as school literacy, tutoring and science programs for various age groups. I am a Friend of Barclay Public Library and a United Way Donor. I believe in the power of libraries to inform and improve our lives and our communities now and in the future. Public access to information and quality services empowers individuals to achieve.

This candidate served on the IHLS Transition Board, and has indicated willingness to serve on the IHLS Board as an officer.

RPLS Trustee
(choose 1)

Biography

Extra

Anthony Schuering

I currently serve as the Secretary of the Board of Directors of Lincoln Library, which is the public library in Springfield, Illinois. I believe I am qualified to serve on this board because of my service on Lincoln Library’s board and my service on the Long-Range Planning Committee for Lincoln Library. I also believe that, as a young person, I am in a unique position to understand some of the trends that have to do with technological innovation and long-range planning for libraries.

This candidate has indicated willingness to serve on the IHLS Board as an officer.

Debra J. Kraft

I have served on the Blue Mound Memorial Library Board of Trustees for over 15 years, eight years as board president. I feel it is an obligation to become more involved in the workings of our library system.

LTLS Trustee
(choose 1)

Biography

Extra

Joshua Mikeworth

My name is Joshua Mikeworth and I currently serve as President of the Board of Trustees for the Tolono Public Library District. I have served the patrons of my district for six years and have been involved in municipal, regional and state government for nearly a decade prior to that. My wife and I are blessed with three young children and we have all come to love the resources and opportunities of our local library. It was chiefly due to my passion for my local library that I ran for elected office to our library board of trustees several years ago. It is also for these reasons that I would consider it an honor to be selected to serve as a representative to the Illinois Heartland System Board.

Over the past year, events have unfolded that have brought my own library district and our system into the public forum of debate as to the essential question of what are the responsibilities of libraries to the public and to each other, particularly in the light of tightening fiscal budgets, dwindling revenues, and delayed assistance programs. I am proud of the work that I have been involved with in protecting the resources and rights of the patrons and public users of my own district and library system. I am fortunate to have had opportunity to have been enlightened in matters of Illinois Library Law and State Library Code by Mr. Phil Lenzini and State Director Anne Craig. I owe both of these individuals a debt of gratitude for the support, information, and direction they have given.

As a member of the Heartland System Board, I would like to continue to work to ensure that the member libraries and patrons of this new and much larger system are serviced equitably. Further, I would be honored to be afforded the opportunity to serve many of the communities in Southern Illinois where I was raised. Growing up near Robinson Illinois, I can attest to the tremendous value and impact the local library had on my upbringing, cultural experience, and literary enrichment. Though the advances in technologies have bridged many gaps, there is fundamentally still great reliance upon the local library in the rural communities and this makes it all the more imperative that a larger Heartland System be sensitive to the needs of the entirety of its patronage.

Ann Panthen

Ann Panthen, Mahomet Library Board of Trustees. I am interested in becoming involved in the IHLS so that I can be a voice for smaller libraries in the system, as well as being able to bring back important information to the area I serve. I am currently a library trustee and so I have some idea about the issues facing libraries today in Illinois and would like to learn more as well as help the IHLS in whatever manner needed as they get up and running.

This candidate has indicated willingness to serve on the IHLS Board as an officer.

LTLS Trustee
(choose 1)

Biography

Extra

Christine Payne

My name is Christine Payne. I am currently Secretary of Philo Public Library District. I am committed to libraries (public, school and special interest) as a viable future resource for citizens to access information in its many formats. The library system is a cost effective and efficient means to service the public’s need for information resources (primarily through automation and delivery). I served two (2) terms in the 1980s and 1990s on the LTLS board as a small public library representative. I held the position of Treasurer of the LTLS board during the second term. Serving on the committee which hired the Director as well as many other committees related to budgeting and governance allowed me access to information important to my own library as well as all other libraries in the system. I was on the board when systems became multi-type as well as automated. Lobbying for libraries in Washington took me to Washington DC two times with other LTLS board members.

I have been a member of the Philo library board since December of 1978. We were originally a township library and went through a difficult, but necessary, transformation to become our own taxing unit as a district library in 1990.Philo Library was one of the first small libraries to be automated. It then became the first automated library to discontinue automation. Once economic forces and technology became more favorable, Philo Public Library District again became automated. The positions I have held on the Philo library board include President, Treasurer, Secretary and trustee member. I chaired committees to formulate the Long Range Plan and Building Maintenance Plan.

Janet Hasten

Marshall Public Library Board of Trustees.

My name is Janet Hasten, and I would like to represent you, your library, and your patrons as a public library trustee on the Illinois Heartland Library System Board of Directors.

My roots run deep in the Illinois heartland. I was raised on a centennial farm in rural ClarkCounty which my sister and I still own and manage. My husband is also a native of ClarkCounty and we raised our two daughters here.

My professional background is in education. I graduated from EasternIllinoisUniversity with my BS in Education in 1974 and earned my MS in Education at EIU in 1995. I currently teach business at MarshallHigh School. However, my first job in education (1974-1977) was in the library at SouthElementary School in Marshall.

In 1987 I was appointed to the Marshall Public Library Board of Trustees and have been serving on this board ever since. The mayor called recently and asked if I would be willing to complete another three year term, and I gladly accepted his offer. During my tenure on the MPL Board I have served as secretary, vice president, and since 2006 have been serving as president.

In 2007 I was elected to the Lincoln Trail Library System Board of Directors. In 2008 I was selected to fill the position of secretary and am still serving in this capacity. I was nominated by the LTLS Board to be a member of the Illinois Heartland Library System Transition Board and was honored to have been selected for this position. At the first Transition Board meeting, I was elected secretary and am currently serving as a member of the Executive Committee and the Search Committee.

During these years of library service, I have gained a greater understanding of the types of services that a library system provides. I am convinced that these services are vital to the library patrons in my small rural community. The services of a library system truly provide the citizens of our community with a “window to the world” and with access to information that would not otherwise be available. I would consider it both an honor and a privilege to be your voice on the Illinois Heartland Library System Board. The IHLS serves a wide geographic area and a diverse population. I believe that my rural roots, my professional background in education, and my record of library service makes me a qualified candidate to serve you on the IHLS Board. Thank you for your consideration of my candidacy.

This candidate served on the IHLS Transition Board.

LCLS Trustee
(choose 1)

Biography

Extra

Gary N. Denue

Edwardsville Public Library, Trustee. I have been involved in libraries for over forty years and have recently retired from Library and Information Services at SIUE where I held the position as Associate Dean. I have a strong belief that cooperative ventures are the future in dealing with the economic and technological challenges facing all libraries. I believe my knowledge of libraries, the challenges they face and past involvement in cooperative ventures such as CARLI, the Lewis and Clark Library system and my present role as a trustee for a public library would provide expertise and leadership for this new cooperative venture.

This candidate has indicated willingness to serve on the IHLS Board as an officer.

Linda McDonnell

Linda McDonnell is Board of Trustees President for the Six Mile Regional Library District located in Granite City, Illinois, as well as President of the current Lewis & Clark Library System Board of Directors.

As a retired elementary school teacher, I have always valued reading and access to information. My passion for libraries and the possibilities they offer their communities (whether the community is a school or academic population, a special interest group, or a physical community) is evident in the hours I have devoted to my local library board, the current System board, and the Transition board. I can help us bridge from the traditional to the future Illinois multi-type library system. I understand our road will be rocky and firmly believe that I can assist in smoothing the path ahead. I would be honored to continue to advocate for libraries and all they offer as a board member of the Illinois Heartland Library System. I am very committed to the success of the new Library System for the best interest of the people of Illinois.

This candidate served on the IHLS Transition Board, and has indicated willingness to serve on the IHLS Board as an officer.

LCLS Trustee
(choose 1)

Biography

Extra

Andrew Wolkiewicz

My name is Andrew V. Wolkiewicz and I am currently Vice-President of the Morrison-Talbott Library Board in Waterloo, Illinois. I received my undergraduate history degree from the University of Notre Dame in 2005 and my law degree from Saint Louis University in 2008. I am presently an associate with the law firm of Thompson Coburn, LLP and work out of the Belleville, Illinois office. As a student of the arts and letters and the law, and now as a practicing attorney, I know the importance of having access to libraries with significant collections and resources. Without access to strong libraries throughout my life, I would not have achieved the high academic goals I have set for myself, nor have already scored significant success in my current occupation. Of course, libraries also offer the opportunity to escape reality and enter new and exciting worlds of adventure, fantasy, and make-believe. I have benefited from libraries in countless ways over the years and believe I would be a strong proponent of Illinois libraries as they face the challenge of incorporating modern technology and overcoming the unwarranted prejudice towards reading in people of all ages.

Levi Ottwell

Columbia Public Library Trustee, Treasurer.
My name is Levi Ottwell and I grew up in the Edwardsville, IL area and currently live in Columbia, IL. I am married and have one daughter; my wife is the Spanish teacher at the middle school in Columbia. I graduated in 2003 from SIUC with a Bachelors of Science in Aviation Management and then in 2005 from SIUE with a Master’s Degree in Public Administration. I currently work as a Project Engineer for a construction company in St. Louis, MO. I have served the Columbia Public Library board as treasurer since being appointed in September of 2009. I feel my education, life experience, and local board service are a good basis for serving the larger system board. Throughout my life and education I depended on the services of libraries and understand the importance of the library system to make each of its member libraries stronger and more useful to their patrons. My masters’ degree work focused on the specific challenges and aspects of the public sector which I think will translate well to the work this board will be undertaking. My board service in Columbia has shown me the strain that can develop between the state and municipalities with their libraries. More specifically my time as treasurer has shown me that libraries can continue to thrive with good fiscal policy. Most importantly I have also seen that support from the community cannot be stressed enough as they are not only who we are in place to serve but are often times our greatest supporters. Continuing to keep them involved and up to date on our concerns and issues is extremely important in the future to ensure our overall success.

Susan Mendelsohn

Glen Carbon Centennial Library, VP of the Board of Trustees (4+ yrs on this Board, 2 yrs as Treasurer). I am also currently serving as Secretary of the LCLS Board (2 yrs on this Board) I have attended at least 80% of the IHLS Planning Board and Transitional Board meetings. I have contributed input to all four committees in the process and would like to continue to take part in doing what I can to help with building and maintaining the new system. I have a strong financial back ground and believe I could make a noteworthy contribution in assisting in putting together an operating budget, developing cost saving programs, etc.

ShLS Trustee
(choose 1)

Biography

Extra

Linda Egge

Trustee, Chester Public Library. I am retired from the Chester Community Unit 139 school system after having worked there for 33 years. I worked as a high school physical education and English teacher for 27 years; media specialist and technology coordinator for the district for 6 years. After retiring from the schools, I was appointed to the Board of Trustees of Chester Public Library. I have been a board member for 3 years, but have not held any offices.

Ms. Egge’s educational background includes: bachelor’s degree in education, 1971, Concordia Teachers College, Seward, Nebraska; master’s degree in education, 1984, Southern Illinois University – Edwardsville; and master’sof library and information science – 2001 University of Illinois – Champaign-Urbana.

Susan Justice

Trustee, Eldorado Memorial Library. I have a bachelor of science in math education from the University of Illinois at Urbana-Champaign and a master’s degree in school counseling from Chapman College. I taught math in high schools in Georgia and Ohio for four years. After my son entered school, I worked as a social worker in Virginia and Ohio for several years. When I returned to my hometown, Eldorado, I worked for the Gallatin County School System for 21 years as high school counselor and psychology teacher. Following my retirement, I worked at Southeastern Illinois College as admissions testing supervisor for four years. I am now completely retired, but I am a very active volunteer for my church, the library and our local garden club among other things. Reading is my passion; I have been an active public and education library user since I was 4 years old. Some of my earliest and happiest memories revolve around my dad taking me to the library every week to check out books.

This candidate has indicated willingness to serve on the IHLS Board as an officer.

ShLS Trustee
(choose 1)

Biography

Extra

George R. Trammell

Mr. Trammell has been a member of the Marion Carnegie Library Board since 2002. Since 2009, he has been vice president of the library board. Other library board offices he has held include: treasurer, 2006-2007; secretary, 2007-2008; and president 2008-2009. He served on the Shawnee Library System Board of Directors in 2007-2008 and is presently the president and chief executive officer of the Marion Chamber of Commerce. His education background includes a bachelor’s degree in workforce education and a master’s degree in education, both from Southern Illinois University. Mr. Trammell has been involved in several community activities and organizations, including: the Marion Rotary Club, where he has held several offices; Williamson County Tourism Board; Williamson County Pavilion/Events Commission Board; Southern Illinois Regional Chambers of Commerce; Regional Economic Development Corporation Advisory Board member; Marion Main Street Board, where he held several offices; Williamson County Airport Task Force; Greater Marion Area United Way Board of Directors; and Veterans of Foreign Wars Ritual Team Member.

This candidate has indicated willingness to serve on the IHLS Board as an officer.

Frank Bandre

Mr. Bandre has been a member of the Mascoutah Public Library Board since 1999. Starting in May 2008, he has been the Board (and library) Treasurer. He served on the Shawnee Library System Board of Directors from 2001 to 2004. Mr. Bandre has a Bachelor’s Degree in Electrical Engineering and a Master’s Degree in Engineering Management. He has retired from the USAF after twenty years of service and is currently working for ARINC supporting the Department of Defense under various contracts.

Public Library seats (2)

LCLS (choose 1)

Biography

Extra

Brock Peoples

Director, Smithton Public Library District. I believe that the voice of the small rural library has traditionally been underrepresented at the system and the state level. As we move forward with ever-increasing cooperation between libraries in Illinois, it is vital that this community of libraries is represented. As a member of the Board of IHLS, I will bring the perspective that comes from working in a small rural library as well as the fresh perspective of having not served on such a board in the past.

Beth Harp-Huffines

I am Beth Harp-Huffines, Director of the Roodhouse Public Library. I would like to run so that I can be a voice for the small libraries. So often we feel that we are overlooked and having someone from a small library who would advocate for us would be a big plus. I think that IHLS is going to be a very positive thing for all libraries and I would love to be able to be on the board to promote and move IHLS forward into the future!

RPLS (choose 1)

Biography

Extra

Lee Ann Fisher

Decatur Public Library, City Librarian. I currently have a seat on the RPLS Governing Board and have been president, the RPLS Advisory Board and the Medium Public Library group. I am a member of ILA (Public Policy Committee), PLA & ALA. I have been very active in the Decatur community holding memberships in the Chamber, ABWA (American Business Women’s Association) past president, United Way fund distribution committee, and their Community Impact Committee, Decatur Area Arts Council, as well as a recruiter for Vanderbilt University. I think I will bring a wealth of experience to the board, an ability to see the big picture and the desire to see the new system succeed. I also come from GA were we went to 1 computer system for all public libraries and a statewide library card. Please don’t hesitate to contact me for further information. I would be willing to be an officer if needed.

This candidate has indicated willingness to serve on the IHLS Board as an officer.

Joan B. Rhoades

I have worked at the Vespasian Warner Public Library District, in Clinton, for 23 years, serving as Co-Director for the past ten years. I obtained my MS in Library and Information Science from the University of Illinois in 1995. I believe I am a strong candidate for the Illinois Heartland Library System Board (IHLS) because of my knowledge of library systems and how they interact with member libraries. For the past 20 years I have served on numerous committees for the Rolling Prairie Library System (RPLS) and the RPLS Local Library System Automation Program (LLSAP). I am currently the chair of the LLSAP Policy committee, and also serve on the Finance, Database and Technology committees. I am past president of the LLSAP Users’ Group. I am also currently on the board for the DeWitt County Human Resource Center and recently assisted in hiring a new director for that facility. I would be happy to consider running for an officer position on the board of the IHLS.

The IHLS board position will require the ability to look at all sides of issues and the ability to listen and consider viewpoints that are different. We have four similar yet different cultures merging into one. Cooperation is vital to this endeavor. I attended the majority of the Southern System Planning meetings and the majority of the Transition Board meetings, so I bring a history of the work that has been done over the past year to get to this point.

One of the things I am proud of is changing and updating procedures at my library and getting away from the “it’s always been done that way” attitude. We need to be able to change for the transition process to work smoothly. I believe I can assist as the IHLS moves forward. Thank you for your consideration.

Joan B. Rhoades
Co-Director
Vespasian Warner Public Library District Clinton, Il 61727

This candidate has indicated willingness to serve on the IHLS Board as an officer.

School seats (3)

ShLS School (choose 1)

Biography

Extra

Karen Bounds

My name is Karen Bounds and I am currently employed by Centralia High School as their district librarian, a position I have held for 18 years. I strongly believe in the power of libraries in the lives of our students and the adults they will become. I have served on the Shawnee Library System board twice during 18 years and am currently president of the Shawnee Board. As a member of the Illinois Heartland Planning Panel and Transition Board, I would like to continue to help make Illinois Heartland Library System the very best that it can be and am willing to serve as an officer of the new IHLS board if asked to do so. As a school representative, I will work to ensure IHLS recognizes the importance of school libraries as a part of the team of libraries that brings an invaluable service to the citizens of Illinois.

This candidate served on the IHLS Transition Board.

Katie Marsh

I have served in the library field in various capacities; as a school librarian, public library trustee and system board member. My first position was as librarian for Kinmundy/Alma School District for 2 years at the Elementary, Junior High, and High School. I was the media specialist for Franklin Park Middle School in Salem for 7 years. Before coming to Nashville High School, I was the librarian for 2 years at Raccoon Elementary School, Centralia. I have been Media Center director at Nashville High School for the past 5 years, where I achieved my National Board Certification in Library Media. I also served as trustee for the Salem Bryan-Bennett Public Library for many years and am currently on the Board of Directors for Shawnee Library System. I was appointed to the Transition Board for the Illinois Heartland Library System to help with the transition to the new library system. I currently hold a bachelor’s degree in elementary education and a master’s degree in instructional technology. I am a wife, mother, and proud grandmother of 8 (almost 9) grandchildren.

This candidate served on the IHLS Transition Board.

LTLS School (choose 1)

Biography

Extra

Jacob P. Roskovensky

Jacob Roskovensky, Library Media Specialist for the Shiloh Community Unit School District #1, has taught for five years. He earned his bachelors degree in Library Media Services K-12 from Indiana State University in 2006 and his master’s degree in Educational Instructional Media from Wilkes University in 2010. Jacob served on the LINC Policy Council as a school representative from 2009-2011 for the Lincoln Trail Libraries System. He has earned the Shiloh CUSD#1 Outstanding Contribution Award and serves on the 2011 ISLMA Annual Conference Steering Committee. He is the High School Representative for the Shiloh Education Association and Publicity Chairman for the Shiloh PTO.

Jacob truly believes that powerful libraries do make powerful learners, and his program shows it. He feels that each library in the multi-type system has a vital role, and should be a contributing member. He would ensure that all types of libraries would be valued in our multi-type system. Jacob appreciates all of the libraries; he works in a building with 310 students, but has served a building as large as 1,800 students. He respects the thoughts of others, and isn’t afraid to vocalize his own thoughts. He is strong in seeking the wisdom of his experienced colleagues. While he is proficient in the use of technology, he still sees the importance of social interaction and would enjoy hearing from anyone.

This candidate has indicated willingness to serve on the IHLS Board as an officer.

Anieta Trame

Anieta Trame has been the middle school librarian in Mattoon for the past 12 years and a member of Lincoln Trail Library System board for the past 5 years. She received her Master’s in Library and Information Science from the University of Illinois. Since that time she has been involved in ISLMA and her local librarian group. In addition she has won the ISLMA/Highsmith and AASL awards for her work in a community read program. She has also been the recipient of the Jefferson award in her community for her work in literacy. Anieta now co-teaches a school library class at the University of Illinois.

This candidate served on the IHLS Transition Board.

RPLS School(choose 1)

Biography

Extra

Elizabeth L. Letterly

Williamsville CUSD #15, District Librarian. My interest stems from a commitment to school libraries and the ideals of service that are at the heart of all fields of librarianship. My experience includes 17 years as a school librarian, 4 years as a prison librarian, and several years of service as a member of Rolling Prairie’s LLSAP Governing Board. Like most of us, I began my journey toward IHLS with apprehension, but, like most of us, I am encouraged by the professionalism and seriousness that has characterized the transition. I am excited about the opportunity to be a part of its beginnings and to represent schools in that process.

This candidate has indicated willingness to serve on the IHLS Board as an officer.

Karen Smith-Cox

CUSD #303 Lovington, Illinois District Librarian. School libraries are overlooked by many administrators and we need as much support as we can get. The new system will need an involved representative and I know I could fill the position and be an advocate for all school librarians in the new system.

Vicky Ludwig

Unit librarian for Neoga CUSD#3. I am interested in running for the Board of IHLS. I feel it is important to be involved in our new library system and think this is a great opportunity to serve.

Special Library seats (1)

LCLS (choose 1)

Biography

Extra

Betsy Mahoney

Law Library Clerk, Madison County Law Library.
I strongly believe systems benefit each library and community in numerous ways, from interlibrary loans to continuing education for librarians. Serving on the board, I would be able to help with the efficient running of a valuable resource to central and southern Illinois. I have grown up in and always worked in a library environment, which led me to my decision to pursue my MLS at Indiana University’s School of Library and Information Science. Having worked in both public and special libraries, I appreciate the many services Illinois Systems provide to all types of libraries. I am currently serving on the Lewis and Clark Library System Board of Directors as a Library Representative at Large. I am also part of the Illinois Heartland Library System Search Committee for the new Executive Director.

This candidate runs uncontested.

Academic seats (1)

ShLS (choose 1)

Biography

Extra

Rebecca Bostian

Rebecca Bostian is a reference Librarian at the John A. Logan College Library. “I have previously served on system boards in Illinois and Kansas. I believe systems serve a vital function in coordinating and facilitating the activities of multi-type libraries and the board has a role in advocating for those services.” Ms. Bostian has a master’s in library and information science from Louisiana State University. Her bachelor’s degree from San Diego State University is in public administration. She has doctoral course work at Emporia State University at Kansas. Her community involvement has included a term as vice president of the Rotary of Topeka, Kansas.

Susan Tulis

Susan Tulis is the Associate Dean for Information Services at Southern Illinois University – Carbondale Morris Library. “I believe in the value of public libraries and the resources that the library systems throughout the state of Illinois provide to its citizens. I have been a professional librarian for over 30 years and would like to help in any way possible.” Ms. Tulis was appointed to the Carbondale Public Library Board in April of this year. She has a master’s degree from the University of North Carolina at Chapel Hill and has worked at SIUC since 2001. Her resume also includes work at the University of Virginia Main Library and the Law Library. She was a lobbyist for the American Association of Law Libraries.

IHLS Personnel Committee Meeting Agenda for 05.11.2011 Posted

May 11th, 2011 Comments off

ILLINOIS HEARTLAND LIBRARY SYSTEM
PERSONNEL COMMITTEE
CONFERENCE CALL MEETING – May 11, 2011 6:30 P.M.
**New Conference call in Number 1-800-444-2801 Pin number 3892694
URL:http://wjil3.acrobat.com/r13898509/

AGENDA
I. Attendance noted as each calls in

II. Notes from 4/27 and 5/04 meetings

III. New section to review – Sec. IX of original doc.
A. Working Conditions – Work week, lunch period, breaks, etc.
B. Employment Benefits
1. Legally required
2. System provided -Vacations, sick leave, personal days, funeral leave, etc.

IV. From previous meetings/Juliette creating/waiting for input from system Ex. Directors
A. Employment Definitions – Sec. IV of original doc., Part C, job classification
based on other criteria
B. Salary/Compensation Policy

V. Questions/Concerns

VI. Meeting next week

IHLS Final Version of Agenda Posted for 05.09.2011

May 9th, 2011 Comments off

The final version of the agenda and associated documents for the Illinois Heartland Library System Transition Board meeting for 05.09.2011 at 6 pm at the Hilton Garden Inn in Effingham, IL has been posted.

Final version of Agenda and associated Documents in PDF format.

TBResolution2011-22 (Employment Definitions) in PDF format.

TBD 2011-24 (Position Descriptions) in PDF format.

TBDocument2011-25 (Annual Plan) in PDF format.

TBDocument2012-26 (FY2012 Budget) in PDF format.

IHLS Transition Board Agenda for 05.09.2011 Meeting Posted

May 6th, 2011 Comments off

Illinois Heartland Library System
Transition Board of Directors
May 9, 2011; 6 pm
Hilton Garden Inn; Effingham Illinois

Documents for 05.09.2011 Meeting in PDF format.
TBD 2011-24 in PDF format.

AGENDA

  1. Call to Order
  2. Roll Call – Recording Secretary
  3. Public Comments
    If a member of the audience desires to speak to the Board, sign in and give to a System Staff member. When making a comment, please state your name, affiliation and nature of your business. Please limit your time to 3 minutes.
  4. Minutes
    April 26, 2011 Meeting
  5. Financial Report
  6. President’s Report
  7. Staff Report
  8. Committee Reports
    Nominating Committee – Dianna Brawley Sussman or representative
    Slate of Candidates for IHLS Board
    Facilities Location Committee
    Search Committee – Tom Turner
    Search Firm Announcement
    Personnel Committee – Nina Wunderlich
    Illinois Heartland Library Employment Definitions
    Resolution No: TBR 2011-21;
  9. ISL Report – Greg McCormick; Lawren Tucker
  10. Unfinished Business
    1. Illinois Heartland Library System Benefits
      Document No: TBD 2011-12; Document No: TBD 2011-21
    2. Illinois Heartland Library System Salary Scale
      Resolution No: TBR 2011-22; Document No: TBD 2011-13
  11. New Business
    Executive Session – Personnel issues related to employment, salaries and benefits.
    Position Descriptions
    Resolution No: TBR 2011 – 22: Document No: TBD 2011-XX
    Annual Plan FY 2012
    Document No: TBD 2011-XX
    IHLS Funds
    Resolution No: TBR 2011 – XX: Document No: TBD 2011-XX
    Budget FY 2012
    Document No: TBD 2011-XX
    Appointment of positions IHLS Positions
  12. Announcements

Next Meeting: May 26, 2011 – Video Conference – Recommend changing to in person meeting.

The Illinois Heartland Library System Transition Board strives to ensure that its meetings are accessible to individuals with disabilities. If you are an individual with a disability and require assistance to observe or participate in this meeting, please contact any of the current Library Systems at least 48 hours prior to the start of the meeting with your specific request.

IHLS Nominating Committee Minutes from 04.28.2011 Posted

May 5th, 2011 Comments off

Minutes, Nominating Committee
Date: April 28, 2011, 2:00pm
Location: Phone Conference

1) Meeting called to order at 2:00pm

2) Roll call
Present:
Diana Brawley Sussman , Committee Chair, Carbondale Public Library
Deanne Holshouser, Edwardsville Public Library
Nancy Huntley, Lincoln Library
Kim Keller , Bryan-Bennett Library
Bev Obert , Committee Liaison, Rolling Prairie Library System

Committee Members absent:
Nina Pals, Sarah Bush Lincoln Hospital Medical Library

Visitors:
None

3) The committee discussed committee assignments and next steps for soliciting and verifying nominations, setting slate of candidates and distributing voting ballot.

Discussion:
A draft ballot was created using almost all candidates who so far had responded to the survey that “yes” they were interested. The few exceptions include: Excluded one candidate who stated that she would not run if someone from her Board wanted to run, and her Board member did want to run; Excluded about 10-12 candidates who answered the survey with “yes,” but did not give their name or contact information; Excluded one or two “yes” candidates who would have thrown off the geographic balance, which guarantees 3-4 seats for each system; Included one candidate who had responded that she was “interested in serving if needed, but would prefer not to” (the only System representative willing to serve; that nominee will run uncontested unless another candidate comes forward).

The ballot groups individuals into pairs, or in some cases, groups of 3. Voters will choose one candidate from each group of 2-3 individuals. This follows ILA’s ballot as an example, and ensures geographic equality. The committee agreed that achieving the geographic equality requested was of utmost importance, and that doing so would make continuing geographic equality much easier to achieve in future elections.

There were more than 300 survey responses. Many people indicated that they were willing to serve if needed, but preferred not to. Because enough candidates said “yes,” they were interested, the committee did not seek out candidates who did not say “yes.” People who were recommended to the committee were invited by email to respond to the survey, when an email address was given. There may have been some people recommended without an email address provided, but the committee did not need to seek out these candidates because there were enough willing candidates. The committee did not eliminate or add any candidates beyond the above configuration, so no personal preferences were used to determine the slate. The slate appears to be balanced geographically, and according to other known factors (age, sex, library size). Library type is determined by the bylaws http://www.illinoisheartland.org/about-us/ihls-policies/IHLSBylaws.pdf/view?searchterm=bylaws :
a. Eight (8) members from the governing boards of public library members.
b. Two (2) members representing public libraries
c. Three (3) members representing school libraries
d. One (1) member representing special libraries
e. One (1) member representing academic libraries
  
Additional responses that come in to the survey, and interested or recommended candidates who were not selected to appear on the ballot will be given to subsequent nominating committees to help find potential candidates. It is unfortunate that we could not use everyone who was interested, but we were very pleased and surprised to find enough candidates to create a ballot with such strict specifications regarding geography and type of representative. Most selection committees (ILA, for example), hand pick nominees rather than open up the process to a broader audience with an area-wide survey.

Next steps:
Each committee member representing one of the 4 systems will contact the candidates in their system, verify that they are still interested, obtain a final biography for the ballot, and email it to Diana. Each system is to send Diana one email address per line, for each voting library. Diana will import these into survey monkey (again following ILA’s model). The ballot will be a survey sent to those specific emails. It can only be answered once by each respondent, ensuring that the process allows just one vote for voting each member library. As in the past, each entity, school district, library district, etc. gets just one vote no matter how many buildings they have.

4) Set next committee meeting to resolve any issues that arise, and set final ballot. Date to be determined.

5) Adjourned at 3:25 p.m.

Respectfully prepared and submitted by:

Diana Brawley Sussman, Nominating Committee Chair
Carbondale Public Library

IHLS Nominating Committee Agenda for Meeting on 05.06.2011

May 4th, 2011 Comments off

Nominating Committee Agenda:

 Date: Friday, May 06, 2011, 10:00 a.m.

Location: Phone Conference

Dial-in Number:                1-605-475-6350

Participant Access Code:  62901

Visitors welcome.

1) Call to order

2) Discuss and resolve any issues that arose with proposed slate or election process. Add or delete candidates as needed to comply with geographic balance or legal by-laws.

3) Vote to approve final agenda

4) Adjourn

IHLS Search Committee Meeting Agenda for 05.03.2011 Posted

May 3rd, 2011 Comments off

Illinois Heartland Library System Search Committee Tuesday, May 3, 2011 7 PM.

Agenda

  1. Call meeting to order
  2. Minutes of the Previous Meeting
  3. Update from conversation with Greg McCormick
  4. Review Search Firm Responses
  5. Agree on Next Steps.

IHLS Nominating Committee Meeting 04.28.2011

April 27th, 2011 Comments off

The Nominating Committee for the Illinois Heartland Library System has posted its Agenda for the 04.28.2011, 2pm conference call Meeting (PDF).

IHLS Transition Board Agenda for 04.25.2011

April 21st, 2011 Comments off

Illinois Heartland Library System
Transition Board of Directors
6:00 – 8:30 pm; April 25, 2011

Locations:
Illinois State Library Video Conference
LCLS Video Conference
LTLS Video Conference
RPLS Video Conference
SHLS Video Conference
Eastern Illinois University, Gregg Technology Center

AGENDA

  1. Call to Order
  2. Roll Call – Recording Secretary
  3. Public Comments

    If a member of the audience desires to speak to the Board, sign in and give to a System Staff member. When making a comment, please state your name, affiliation and nature of your business.
    Please limit your time to 3 minutes.

  4. Minutes

    April 6, 2011 Meeting

  5. Financial Report
  6. President’s Report
  7. Staff Report
  8. Committee Reports

    Nominating Committee – Dianna Brawley Sussman

    Letter to Members requesting Nominations for the Board of Directors

    Facilities Location Committee

    Search Committee – Tom Turner

    Request for Bid

    Personnel Committee – Nina Wunderlich

    Illinois Heartland Library System Work Week

    Resolution No: TBR 2011-17; Document No: TBD 2011-11

    Illinois Heartland Library System Paid Holidays

    Resolution No: TBR 2011-18; Document No. TBD 2011-22

  9. ISL Report – Greg McCormick; Lawren Tucker

    Letter to Tom Turner April 20, 2011

  10. Unfinished Business
    1. Illinois Heartland Library System Benefits
      Document No: TBD 2011-12
    2. Illinois Heartland Library System Salary Scale
      Document No: TBD 2011-13
    3. Illinois Heartland Library System Pay Period
      Document No: TDB: 2011-14
  11. New Business
    1. Membership Grievance Policy

      Resolution No: TBR 2011-13; Document No: TBD 2011-18

    2. Freedom of Information Procedures

      Resolution No: TBR 2011-14; Document No: TBD 2011-19

    3. Resource Sharing Policy

      Resolution No: TBR 2011-15; Document No: TBD 2011-20

    4. LLSAP Funds Policy

      Resolution No: TBR 2011-16; Document No: TBD 2011-21

    5. Illinois Heartland Library System Staffing Assumptions

      Resolution No: TBR 2011-19

    6. Compensated Absence and Sick Leave

      Resolution No: TBR 2011-20

    7. Illinois Heartland Library System Employee Medical, Dental, Life, Vision, Employee Assistant Program

      Resolution No: TBR 2011-21

  12. Announcements

    Next Meeting: May 9, 2011 – Hilton Garden Inn, Effingham, IllinoisThe Illinois Heartland Library System Transition Board strives to ensure that its meetings are accessible to individuals with disabilities. If you are an individual with a disability and require assistance to observe or participate in this meeting, please contact any of the current Library Systems at least 48 hours prior to the start of the meeting with your specific request.

PDF version of the agenda and documents.

Categories: Features, Quick Info Tags:

Planning Panel Agenda for 04.08.2011 Meeting

April 5th, 2011 Comments off

Planning Panel Agenda for 04.08.2011 (PDF) for meeting at the Knights of Columbus Hall in Effingham.

Transition Board Agenda April 7, 2011

April 5th, 2011 Comments off

Here is the agenda for the Transition Board for April 7, 2011. The meeting will be held at the Garden Inn in Effingham beginning at 6 pm.

Illinois Heartland Library System Transition Board Meeting Agenda for 03.29.2011

March 25th, 2011 Comments off

Illinois Heartland Library System
Transition Board of Directors Organizational Meeting
6:00 pm; March 29, 2011
Hilton Garden Inn, Effingham, Illinois
AGENDA

This is the Organizational Meeting of the Illinois Heartland Library System Transition Board. The Transition Board is comprised of 15 members appointed by the Boards of Lewis and Clark Library System, Lincoln Trail Libraries System, Rolling Prairie Library System, and Shawnee Library System for consideration by the Southern System Planning Panel. The Panel ratified the members to the Board on February 26, 2011 including the statement that if a member cannot serve, that system will submit a replacement. The Transition Board is as follows:

Public Library Trustee Representatives
Val Green
Rochelle Funderburg
Janet Hasten
Linda McDonnell
JoAnn Nabe
Bill Randall
Tom Turner
Nina Wunderlich

School Representatives
Karen Bounds
Katie Marsh
Anieta Trame

Public Library Representatives
Amy Ihnen
Diane Steele

Academic Library Representative
Miranda Shake

Special Library Representative
Mary Ann Pohl

  1.    Call to Order – Meeting Convener – The Convener for the meeting will be determined by drawing a name from a hat of those Board Members present who have previously been a member of the Southern System Planning Panel.
  2.    Roll Call – Recording Secretary
  3.    Bylaws for the Illinois Heartland Library System
    Resolution No: TBR 2011-01 (PDF); Document No: TBD 2011-01 (PDF)
  4.    Election of Officers
    Document No: TBD 2011-02 (PDF)
    1.    President (After election the elected President continues the meeting)
    2.    Vice President
    3.    Secretary
    4.    Treasurer
    5.    Open Meetings Act Designee
    6.    Freedom of Information Designee
  5.    Public Comments – If a member of the audience desires to speak to the Board, please complete the public comment sheet provided at the entrance to the meeting and give to the Board Secretary. When making a comment, please state your name, affiliation and nature of your business.
  6.    Minutes
  7.    Financial Report
  8.    President’s Report
  9.    Staff Report
  10.    Committee Reports
  11.    ISL Report – Greg McCormick; Lawren Tucker
  12.    Unfinished Business
  13.    New Business
    1.    Electronic Meeting Policy
      Resolution No: TBR 2011-02 (PDF); Document No: TBD 2011-03 (PDF)
    2.    Strategic Plan
      Resolution No: TBR 2011-03 (PDF); Document No: TBD 2011-04 (PDF)
    3.    IMRF Resolution
      Resolution No: TBR 2011-04 (PDF)
    4.    COBRA and IMRF Retiree Benefits
      Resolution No: TBR 2011-05 (PDF)
    5.    Nominating Committee Process
      Resolution No: TBR 2011-06 (PDF)
    6.    Transition Board Staff Support
      Resolution No: TBR 2011-07 (PDF)
    7.    Standing and Ad Hoc Committees
      Document No: TBD 2011-05 (PDF)
      Document No: TBD 2011-06 (PDF)
    8.    Executive Director
      Document No: TBD 2011-07 (PDF)
      Document No: TBD 2011-08 (PDF)
      Document No: TBD 2011-09 (PDF)
    9.    Meeting Dates April 2011 – June 2011
      Resolution No: TBR 2011-08
    10.    Other
  14.    Announcements

   

Combined (PDF) of meeting documents.

Illinois Heartland Library System Transition Board Meeting Agenda for 03.29.2011 in (PDF format.)

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