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Agenda posted for 06.30.2011 IHLS Transition Board Meeting

June 29th, 2011 Comments off

The Illinois Heartland Library System Transition Board Agenda for 06.30.2011 has been posted.

PDF Version of IHLS Board Agenda for 06.30.2011

Illinois Heartland Library System
Transition Board of Directors
June 30, 2011; 6 pm
Hilton Garden Inn; Effingham Illinois

AGENDA
1. Call to Order
2. Roll Call – Recording Secretary
3. Public Comments
If a member of the audience desires to speak to the Board, sign in and give to a System Staff member. When making a comment, please state your name, affiliation and nature of your business. Please limit your time to 3 minutes.
4. Minutes
June 9, 2011 Meeting
June 15, 2011 Meeting
5. Financial Report
Cash statements all funds and all accounts as of 5.31.2011.
6. President’s Report
7. Staff Report
Property Insurance — Mike Szymkoksi
8. Committee Reports
Facilities Location Committee — Dick Helton
Personnel Committee – Nina Wunderlich
Deferred Compensation Plans
Resolution No: TBR 2011 – 33 revised
Personnel Code
Document No: TBD 2011 – 37
Resolution No: 2011 – 40
Application Review Committee – Karen Bounds
Position Classification
Resolution No: TBR 2011 – 41
IHLS Staffing
Document No: TBD 2011 – 38
9. ISL Report – Greg McCormick; Lawren Tucker
10. Unfinished Business
a. RFB – Medical Insurance (Vision)
Resolution No: TBR 2011 — 42
b. Logo
Document No: TBD 2011 – 39
c. Budget Revision
Document No: TBD 2011 – 40
Resolution No: TBR 2-11- 43
11. New Business
a. LIMRICC
Resolution No: TBR 2011 – 44
b. Prevailing Wage
Resolution No: TBR 2011 – 45
Items related to starting IHLS.
12. Public Comments
If a member of the audience desires to speak to the Board, sign in and give to a System Staff member. When making a comment, please state your name, affiliation and nature of your business. Please limit your time to 3 minutes.
13. Announcements

The Illinois Heartland Library System Transition Board strives to ensure that its meetings are accessible to
individuals with disabilities. If you are an individual with a disability and require assistance to observe or participate in
this meeting, please contact any of the current Library Systems at least 48 hours prior to the start of the meeting with
your specific request.

IHLS Applications Review Committee Agenda Posted

June 28th, 2011 Comments off

Illinois Heartland Library System Transition Board

Applications Review Committee

June 30, 2011  5:00 p.m.

Hilton Garden Inn, Effingham IL

  1. Call Meeting to Order—Karen Bounds
  2. Review Offers Made to Internal Staff
  3. Executive Session—Personnel issues related to employment
  4. Review Position Classifications
  5. Adjournment

Agenda Posted for IHLS Board Meeting 06.15.2011

June 14th, 2011 Comments off

Illinois Heartland Library System

Transition Board of Directors

June 15, 2011; 7 pm

Helen Mathis Public Library; Effingham Illinois

AGENDA

 

  1. Call to Order
  2. Roll Call – Recording Secretary
  3. Public Comments – If a member of the audience desires to speak to the Board, sign in and give to a System Staff member.  When making a comment, please state your name, affiliation and nature of your business. Please limit your time to 3 minutes.
  4. Minutes June 9, 2011 Meeting
  5. Committee Reports
  6. Application Review Committee  — Karen Bounds Staffing for IHLS beginning July 1, 2011Executive Session – Personnel issues related to employment, salaries and benefits.
  7. Document No TBD 2011 – 35
  8. Resolution No: TBR 2011 – 38
  9. ISL Report – Greg McCormick; Lawren Tucker
  10. Unfinished Business a. RFB – Medical Insurance — Bid responses
  11. Document No TBD 2011 — 36
  12. Resolution No: TBR 2011 – 39
  13. Public Comment
  14. New Business
  15. Announcements – Next Meeting:  June 30, 2011, Hilton Garden Inn, Effingham, IL 6 PM

 

 

Agenda Posted for IHLS Board Orientation 06.15.2011

June 14th, 2011 Comments off

IHLS Board Orientation

Helen Matthes Library

100 East Market Avenue

Effingham, IL 62401

Wednesday, June 15, 20115:00 PM

  1. Call to Order
  2. Welcome—Tom  Turner
  3. The System and the Illinois State Library—Greg McCormick
  4. Roles and Responsibilities of the Board of Directors and the System Director— Jan Ison
  5. Background: How we came to this point!—Leslie Bednar
  6. Bylaws, Policies and Resolutions— Bev Obert
  7. Search Committee – Tom Turner and Ellen Popit
  8. Finance and Budget Presentation—Diane Steele
  9. Strategic Plan and Annual Plan—Val Green
  10. Q & A
  11. Interest forms and Biographical Information—Ellen Popit
  12. First meeting of the IHLS Board of Directors
  13. Pictures

Agenda Posted for IHLS Applications Review Committee 06.15.2011

June 14th, 2011 Comments off

ILLINOIS HEARTLAND LIBRARY SYSTEM TRANSITION BOARD
Applications Review Committee
June 15, 2011; 3:30 – 5:00 pm
Helen Mathis Public Library, Effingham, Illinois

1. Call Meeting to Order – Karen Bounds
2. Review the Transition Board Actions regarding offering positions
3. Positions to be considered for offers
4. Executive Session – Personnel issues related to employment
5. Action related to Personnel
6. Adjournment

 

Agenda Posted for IHLS Transition Board Meeting for 06.09.2011

June 7th, 2011 Comments off

 

Agenda June 9, 2011

The Agenda for the June 9, 2011 meeting of the Illinois Heartland Library System Transition Board.

June 9, 2011 Agenda in PDF format

June 9, 2011 Documents in PDF format [Due to the file size it is posted on IHLS.]

The Illinois Heartland Library System Transition Board strives to ensure that its meetings are accessible to individuals with disabilities. If you are an individual with a disability and require assistance to observe or participate in this meeting, please contact any of the current Library Systems at least 48 hours prior to the start of the meeting with your specific request.

Illinois Heartland Library System

Transition Board of Directors

May 26, 2011; 6 pm

Hilton Garden Inn; Effingham Illinois

AGENDA

1.   Call to Order

2.   Roll Call – Recording Secretary

3.   Public Comments

      If a member of the audience desires to speak to the Board, sign in and give to a System Staff member. When making a comment, please state your name, affiliation and nature of your business.

Please limit your time to 3 minutes.

4.   Minutes

      May 26, 2011 Meeting

5.   Financial Report

      Cash statements all funds and all accounts.

6.   President’s Report

7.   Staff Report

8.   Committee Reports

       Facilities Location Committee — Dick Helton

       Personnel Committee – Nina Wunderlich
       Illinois Heartland Library System ServiceCredit & Sick Leave Carry Over
       Resolution No: TBR 2011 – 25 rev (Tabled Resolution)
       IHLS Pay Period
       Resolution No: 2011 – 32
       Deferred Compensation Plans
       Resolution No: 2011 – 33
       Exempt and Non-Exempt rates of pay for 40-hour work week
       Resolution No: 2011 – 34

       Nominating Committee – Janet Hasten reporting
       Resolution No: 2011 –35

       Application Review Committee
       Position Descriptions
       Document no: TBD 2011 – 29
       Resolution No: TBR 2011 – 36

Executive Committee – Tom Turner
       Illinois Heartland Library System Staffing
       Resolution No: TBR 2011-26 (Tabled Resolution)
       Illinois Heartland Library System Annual Plan and Budget
       Document No: TBD 2011 – 30
       Resolution No: TBR 2011 – 37

9. ISL Report – Greg McCormick; Lawren Tucker

10. Unfinished Business
       a. RFB – Medical Insurance
           Update on the Bidding Process
       b. RFB – Property Insurance
           Document No: TBR 2011 – 31
       c. Logo
          Document No: TBD 2011 – 32
          Resolution No: TBR 2011 – 38
       d. LLSAP Issues TBD 2011 – 33
       e. IMRF Rate
           Document No TBR 2011 – 34

11. New Business
       a. Interim Executive Director
           Executive Session – Personnel issues related to employment, salaries and benefits.
        b. Bank Accounts
        c. Check Signing

        d. Special Board Meeting

12. Announcements
Next Meeting: June 30, 2011, Hilton Garden Inn, Effingham, IL 6 PM
Orientation: June 15, 2011, Helen Mathis Public Library Effingham, IL

IHLS Application Review Committee Agenda for 06.07.2011 Posted

June 2nd, 2011 Comments off

The Illinois Heartland Library System
Application Review Committee

Conference Call Meeting

June 7, 2011 1:00 p.m.

Conference call in Number 1-800-444-2801 Pin number 3892694

be Connect Room: URL:http://wjil3.acrobat.com/r13898509/

  1. Call Meeting to Order –
  2. Continue the Review of Job Descriptions
  3. Executive Session – Personnel issues related to employment
  4. Adjournment

IHLS Application Review Committee Agenda for 06.06.2011 Posted

June 2nd, 2011 Comments off

The Illinois Heartland Library System
Application Review Committee

Conference Call Meeting

June 6, 2011 1:00 p.m.

Conference call in Number 1-800-444-2801 Pin number 3892694

be Connect Room: URL:http://wjil3.acrobat.com/r13898509/

  1. Call Meeting to Order –
  2. Continue the Review of Job Descriptions
  3. Executive Session – Personnel issues related to employment
  4. Adjournment

Agenda Posted for 05.31.2011 Executive Committee Meeting

May 27th, 2011 Comments off

ILLINOIS HEARTLAND LIBRARY SYSTEM

Executive Committee

MAY 31, 2011; 6:00 – 7:00 pm

Electronic Meeting with Conference Call

Electronic Meeting Sign in:

http://wjil2.acrobat.com/ihlsexcom:

Conference Number(s): 1-800-444-2801:

Participant Code: 3892694

  1.    Call Meeting to Order – Tom Turner
  2.    IHLS Annual Plan – Val Green
  3.    IHLS Budget – Diane Steele
  4.    Adjournment

IHLS Transition Board Agenda for 05.26.2011

May 24th, 2011 Comments off

The Illinois Heartland Library System Transition Board strives to ensure that its meetings are accessible to individuals with disabilities. If you are an individual with a disability and require assistance to observe or participate in this meeting, please contact any of the current Library Systems at least 48 hours prior to the start of the meeting with your specific request.

PDF version of the IHLS Transition Board Agenda for 05.26.2011

PDF of Documents for the 05.25.2011 IHLS Transition Board meeting.

Illinois Heartland Library System
Transition Board of Directors
May 26, 2011; 6 pm
Hilton Garden Inn; Effingham Illinois

AGENDA

  1. Call to Order
  2. Roll Call – Recording Secretary
  3. Public Comments If a member of the audience desires to speak to the Board, sign in and give to a System Staff member. When making a comment, please state your name, affiliation and nature of your business.
    Please limit your time to 3 minutes.
  4. Minutes
    May 9, 2011 Meeting
  5. Financial Report
  6. President’s Report
  7. Staff Report
  8. Committee Reports
    Facilities Location Committee — Dick Helton
    Search Committee – Tom Turner
    Position Ad; Position Description
    Personnel Committee – Nina Wunderlich
    Illinois Heartland Library System Paid Time Off
    Resolution No: TBR 2011-XX
    Illinois Heartland Library System Service Credit
    Resolution No: TBR 2011-XX
    Other personnel committee recommendations
    Nominating Committee – Diana Brawley Sussman
    Executive Committee – Tom Turner
    Illinois Heartland Library System Staffing
    Resolution No: TBR 2011 XX; Executive Session TBD –
    Application Review Committee —
    Position Descriptions
    Resolution No: TBR-Document No: TBD 2011-24
    Executive Session – Personnel issues related to employment, salaries
    and benefits.
  9. ISL Report – Greg McCormick; Lawren Tucker
  10. Unfinished Business
    a. RFI – Medical Insurance
    b. Annual Plan FY 2012 — Val Green
    Resolution No: TBR; Document No: TBD 2011-XX
    c. Budget FY 2012—Diane Steele
    Resolution No: TBR; Document No: TBD 2011-XX
  11. New Business
    a. IHLS Salaries re: Classification and Pay
    Resolution No: TBR;
    Logo
    Resolution No: TBR
    Set date for the first meeting of the IHLS Board Meeting and Orientation session.
  12. Announcements

Next Meeting: June 9, 2011, Hilton Garden Inn, Effingham, IL 6 PM

Applications Review Committee Meeting Agenda for 05.24.2011 Posted

May 20th, 2011 Comments off

The Illinois Heartland Library System Applications Review Committee is meeting agenda for Tuesday, May 24, 2011; 5:00 – 8:00 pm at the Hilton Garden Inn, Effingham, Illinois.

ILLINOIS HEARTLAND LIBRARY SYSTEM
Applications Review Committee Agenda for
MAY 24, 2011; 5:00 – 8:00
Hilton Garden Inn, Effingham, Illinois

    1. Call Meeting to Order –
    2. Review charge and agree on a process
    3. Executive Session – Personnel issues related to employment
    4. Adjournment

IHLS Personnel Committee Meeting Agenda for 05.18.2011 posted

May 17th, 2011 Comments off

ILLINOIS HEARTLAND LIBRARY SYSTEM PERSONNEL COMMITTEE

CONFERENCE CALL MEETING – May 18, 2011 6:30 P.M.

Conference call in Number 1-800-444-2801 Pin number 3892694

URL:http://wjil3.acrobat.com/r13898509/

AGENDA

  1. Attendance noted as each calls in
  2. Notes from 5/11 meeting
  3. From previous meetings/Juliette creating
    1. Employment Definitions – Sec. IV of original doc., Part C, job classification based on other criteria
    2. System Provided Benefits – agreed upon during last meeting; Juliette furnishing us with wording to approve this meeting: Medical Leave, Bereavement, Holidays (also religious), Election Day, Personal Leave, Sick bank, Vacation

  4. New Item:
    If hired in IHLS, credit for years worked in present system transferred to IHLS
  5. Continuing with:
    1. Employment Benefits (Juliette providing wording for our reaction)
      1. System Provided
        1. Medical Leave – upon retirement
        2. Vacation
          1. One time carry-over for yrs. of service credit
          2. Carry-over for sabbatical or other similar reason
        3. Tuition Reimbursement – want to allow at this time or not?
        4. Health
        5. Pension
        6. Unpaid Benefit [reworking 4.6 of LCLS]
      2. Legally Required – Soc. Sec., FMLA, Workman’s Comp., etc.
    2. Working Conditions – Work week, lunch period, breaks, etc.
  6. Questions/Concerns
  7. Meeting next week

IHLS Personnel Committee Meeting Agenda for 05.11.2011 Posted

May 11th, 2011 Comments off

ILLINOIS HEARTLAND LIBRARY SYSTEM
PERSONNEL COMMITTEE
CONFERENCE CALL MEETING – May 11, 2011 6:30 P.M.
**New Conference call in Number 1-800-444-2801 Pin number 3892694
URL:http://wjil3.acrobat.com/r13898509/

AGENDA
I. Attendance noted as each calls in

II. Notes from 4/27 and 5/04 meetings

III. New section to review – Sec. IX of original doc.
A. Working Conditions – Work week, lunch period, breaks, etc.
B. Employment Benefits
1. Legally required
2. System provided -Vacations, sick leave, personal days, funeral leave, etc.

IV. From previous meetings/Juliette creating/waiting for input from system Ex. Directors
A. Employment Definitions – Sec. IV of original doc., Part C, job classification
based on other criteria
B. Salary/Compensation Policy

V. Questions/Concerns

VI. Meeting next week

IHLS Final Version of Agenda Posted for 05.09.2011

May 9th, 2011 Comments off

The final version of the agenda and associated documents for the Illinois Heartland Library System Transition Board meeting for 05.09.2011 at 6 pm at the Hilton Garden Inn in Effingham, IL has been posted.

Final version of Agenda and associated Documents in PDF format.

TBResolution2011-22 (Employment Definitions) in PDF format.

TBD 2011-24 (Position Descriptions) in PDF format.

TBDocument2011-25 (Annual Plan) in PDF format.

TBDocument2012-26 (FY2012 Budget) in PDF format.

IHLS Transition Board Agenda for 05.09.2011 Meeting Posted

May 6th, 2011 Comments off

Illinois Heartland Library System
Transition Board of Directors
May 9, 2011; 6 pm
Hilton Garden Inn; Effingham Illinois

Documents for 05.09.2011 Meeting in PDF format.
TBD 2011-24 in PDF format.

AGENDA

  1. Call to Order
  2. Roll Call – Recording Secretary
  3. Public Comments
    If a member of the audience desires to speak to the Board, sign in and give to a System Staff member. When making a comment, please state your name, affiliation and nature of your business. Please limit your time to 3 minutes.
  4. Minutes
    April 26, 2011 Meeting
  5. Financial Report
  6. President’s Report
  7. Staff Report
  8. Committee Reports
    Nominating Committee – Dianna Brawley Sussman or representative
    Slate of Candidates for IHLS Board
    Facilities Location Committee
    Search Committee – Tom Turner
    Search Firm Announcement
    Personnel Committee – Nina Wunderlich
    Illinois Heartland Library Employment Definitions
    Resolution No: TBR 2011-21;
  9. ISL Report – Greg McCormick; Lawren Tucker
  10. Unfinished Business
    1. Illinois Heartland Library System Benefits
      Document No: TBD 2011-12; Document No: TBD 2011-21
    2. Illinois Heartland Library System Salary Scale
      Resolution No: TBR 2011-22; Document No: TBD 2011-13
  11. New Business
    Executive Session – Personnel issues related to employment, salaries and benefits.
    Position Descriptions
    Resolution No: TBR 2011 – 22: Document No: TBD 2011-XX
    Annual Plan FY 2012
    Document No: TBD 2011-XX
    IHLS Funds
    Resolution No: TBR 2011 – XX: Document No: TBD 2011-XX
    Budget FY 2012
    Document No: TBD 2011-XX
    Appointment of positions IHLS Positions
  12. Announcements

Next Meeting: May 26, 2011 – Video Conference – Recommend changing to in person meeting.

The Illinois Heartland Library System Transition Board strives to ensure that its meetings are accessible to individuals with disabilities. If you are an individual with a disability and require assistance to observe or participate in this meeting, please contact any of the current Library Systems at least 48 hours prior to the start of the meeting with your specific request.

IHLS Nominating Committee Agenda for Meeting on 05.06.2011

May 4th, 2011 Comments off

Nominating Committee Agenda:

 Date: Friday, May 06, 2011, 10:00 a.m.

Location: Phone Conference

Dial-in Number:                1-605-475-6350

Participant Access Code:  62901

Visitors welcome.

1) Call to order

2) Discuss and resolve any issues that arose with proposed slate or election process. Add or delete candidates as needed to comply with geographic balance or legal by-laws.

3) Vote to approve final agenda

4) Adjourn

IHLS Search Committee Meeting Agenda for 05.03.2011 Posted

May 3rd, 2011 Comments off

Illinois Heartland Library System Search Committee Tuesday, May 3, 2011 7 PM.

Agenda

  1. Call meeting to order
  2. Minutes of the Previous Meeting
  3. Update from conversation with Greg McCormick
  4. Review Search Firm Responses
  5. Agree on Next Steps.

Planning Panel Agenda for 04.08.2011 Meeting

April 5th, 2011 Comments off

Planning Panel Agenda for 04.08.2011 (PDF) for meeting at the Knights of Columbus Hall in Effingham.

Transition Board Agenda April 7, 2011

April 5th, 2011 Comments off

Here is the agenda for the Transition Board for April 7, 2011. The meeting will be held at the Garden Inn in Effingham beginning at 6 pm.

Illinois Heartland Library System Transition Board Meeting Agenda for 03.29.2011

March 25th, 2011 Comments off

Illinois Heartland Library System
Transition Board of Directors Organizational Meeting
6:00 pm; March 29, 2011
Hilton Garden Inn, Effingham, Illinois
AGENDA

This is the Organizational Meeting of the Illinois Heartland Library System Transition Board. The Transition Board is comprised of 15 members appointed by the Boards of Lewis and Clark Library System, Lincoln Trail Libraries System, Rolling Prairie Library System, and Shawnee Library System for consideration by the Southern System Planning Panel. The Panel ratified the members to the Board on February 26, 2011 including the statement that if a member cannot serve, that system will submit a replacement. The Transition Board is as follows:

Public Library Trustee Representatives
Val Green
Rochelle Funderburg
Janet Hasten
Linda McDonnell
JoAnn Nabe
Bill Randall
Tom Turner
Nina Wunderlich

School Representatives
Karen Bounds
Katie Marsh
Anieta Trame

Public Library Representatives
Amy Ihnen
Diane Steele

Academic Library Representative
Miranda Shake

Special Library Representative
Mary Ann Pohl

  1.    Call to Order – Meeting Convener – The Convener for the meeting will be determined by drawing a name from a hat of those Board Members present who have previously been a member of the Southern System Planning Panel.
  2.    Roll Call – Recording Secretary
  3.    Bylaws for the Illinois Heartland Library System
    Resolution No: TBR 2011-01 (PDF); Document No: TBD 2011-01 (PDF)
  4.    Election of Officers
    Document No: TBD 2011-02 (PDF)
    1.    President (After election the elected President continues the meeting)
    2.    Vice President
    3.    Secretary
    4.    Treasurer
    5.    Open Meetings Act Designee
    6.    Freedom of Information Designee
  5.    Public Comments – If a member of the audience desires to speak to the Board, please complete the public comment sheet provided at the entrance to the meeting and give to the Board Secretary. When making a comment, please state your name, affiliation and nature of your business.
  6.    Minutes
  7.    Financial Report
  8.    President’s Report
  9.    Staff Report
  10.    Committee Reports
  11.    ISL Report – Greg McCormick; Lawren Tucker
  12.    Unfinished Business
  13.    New Business
    1.    Electronic Meeting Policy
      Resolution No: TBR 2011-02 (PDF); Document No: TBD 2011-03 (PDF)
    2.    Strategic Plan
      Resolution No: TBR 2011-03 (PDF); Document No: TBD 2011-04 (PDF)
    3.    IMRF Resolution
      Resolution No: TBR 2011-04 (PDF)
    4.    COBRA and IMRF Retiree Benefits
      Resolution No: TBR 2011-05 (PDF)
    5.    Nominating Committee Process
      Resolution No: TBR 2011-06 (PDF)
    6.    Transition Board Staff Support
      Resolution No: TBR 2011-07 (PDF)
    7.    Standing and Ad Hoc Committees
      Document No: TBD 2011-05 (PDF)
      Document No: TBD 2011-06 (PDF)
    8.    Executive Director
      Document No: TBD 2011-07 (PDF)
      Document No: TBD 2011-08 (PDF)
      Document No: TBD 2011-09 (PDF)
    9.    Meeting Dates April 2011 – June 2011
      Resolution No: TBR 2011-08
    10.    Other
  14.    Announcements

   

Combined (PDF) of meeting documents.

Illinois Heartland Library System Transition Board Meeting Agenda for 03.29.2011 in (PDF format.)

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